Receptionist

Career Legal; Dubai; On-site; AED 152,000 - 182,000; Full time

Job summary

Career Legal seeks a professional Receptionist & Administrative Assistant in Dubai to deliver high-quality front‑of‑house service within a busy professional office.

You will manage calls, arrange meetings, travel, document handling, and filing while maintaining discretion and a professional demeanor in daily operations.

Qualifications

• Receptionist/administrative experience preferred.
• Strong organization and communication skills.
• High standard of professionalism and discretion.

Responsibilities

• Provide professional and welcoming reception for visitors and colleagues.
• Answer and direct incoming calls; manage inbox and correspondence.
• Prepare refreshments and organise meeting rooms; maintain filing systems.
• Coordinate travel, visas and hotel bookings as required.
• Support office operations and assist with HR records and supplier onboarding.

Job description

Receptionist - Leading International Law Firm

Dubai

Up to 15,000 AED per month

We are seeking a professional, organised and service-oriented Receptionist & Administrative Assistant to provide high-quality front-of-house and administrative support within a busy professional office environment.

The successful candidate will be responsible for creating a welcoming experience for visitors and colleagues, supporting the day-to-day operations of the office, and providing comprehensive administrative and secretarial assistance to the wider team.

Key Responsibilities

• Provide a professional and welcoming reception service to visitors, clients and colleagues.
• Answer, screen and direct incoming telephone calls in line with company procedures.
• Prepare refreshments and ensure meeting rooms are organised, equipped and ready for use.
• Receive, record and distribute incoming mail, deliveries and correspondence.
• Arrange couriers and coordinate outgoing mail and shipments.
• Monitor and replenish office stationery, kitchen supplies and general consumables.
• Maintain a professional office environment and ensure company procedures and quality standards are followed.
• Produce, format and collate correspondence and documentation from digital dictation and handwritten amendments, with a minimum typing speed of 60 words per minute.
• Manage diaries, coordinate appointments and meetings, prepare relevant documentation, and arrange conference calls and video meetings.
• Monitor and manage inboxes, including drafting routine responses for review.
• Coordinate domestic and international travel arrangements, hotel bookings and visa applications where required.
• Prepare meeting minutes and assist with routine correspondence.
• Maintain accurate electronic and physical filing systems, records and archives.
• Update and maintain client and business records using internal database systems.
• Provide general administrative support, including document management, photocopying and archiving.
• Work collaboratively with colleagues to ensure effective administrative and secretarial cover.
• Assist with the onboarding of new suppliers and maintain relationships with existing service providers, including coordinating and processing payments.
• Coordinate the office driver's schedule, prioritising journeys and requests efficiently.
• Support the Office Manager with employee onboarding, visa documentation and the maintenance of HR records.
• Assist with the smooth day-to-day running of the office and undertake additional administrative duties as required.
• Maintain a professional standard of conduct and presentation when dealing with clients, visitors and colleagues.
• High levels of professionalism, discretion and attention to detail.
• Ability to work independently and collaboratively as part of a team.