Office Manager

Career Legal; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Career Legal in Dubai seeks an experienced Office Manager to oversee day-to-day operations, ensuring the firm runs smoothly and professionally for partners, lawyers, and staff. The role focuses on coordination of facilities, vendors, and reception, with a emphasis on confidentiality and service excellence.

You will support recruitment, onboarding and health and safety initiatives, while managing office budgets and procurement to maintain cost controls and efficient processes for a leading legal

Qualifications

• Experience in managing office operations for a professional services firm.
• Strong organisational and communication skills with attention to detail.
• Ability to coordinate multiple stakeholders and maintain confidentiality.

Responsibilities

• Oversee day-to-day office operations within a busy Dubai law firm, ensuring efficiency and professionalism.
• Coordinate facilities, security, supplies and service providers to maintain a high standard of the working environment.
• Manage reception, front-of-house, scheduling, and events while supporting Partners and staff.

Job description

We are seeking an experienced, highly organised, and professional Office Manager to oversee the day-to-day operations of a busy law firm in Dubai. The successful candidate will be responsible for ensuring the smooth and efficient running of the office, supporting partners, lawyers and support staff, and maintaining a professional environment that reflects the standards of a leading legal practice.

Key Responsibilities

• Manage the daily operations and administration of the law firm, ensuring the office runs efficiently and professionally.
• Coordinate office facilities, maintenance, security, supplies, equipment and service providers.
• Act as the main point of contact for office-related matters, liaising with landlords, building management, suppliers and external contractors.
• Manage reception and front-of-house operations, ensuring clients and visitors receive a professional and welcoming experience.
• Coordinate meetings, conference rooms, appointments and office events.
• Provide administrative and organisational support to Partners, Associates and other members of the legal team as required.
• Oversee office budgets, invoices, expenses and purchase orders, ensuring costs are appropriately controlled.
• Manage relationships with external suppliers and negotiate service agreements where appropriate.
• Supervise administrative, reception, office support and facilities staff, including workload allocation, performance management and training.
• Assist with recruitment, onboarding and induction of new employees.
• Maintain office policies and procedures and ensure compliance with internal standards.
• Maintain confidential personnel, administrative and office records.
• Support the implementation and maintenance of health and safety, security and business continuity procedures.
• Coordinate travel arrangements, accommodation and itineraries for Partners and employees when required.
• Assist with client events, business meetings and firm-wide functions.
• Ensure the office maintains a high level of confidentiality and professionalism at all times.
• Liaise with the firm's IT, finance, HR and external service providers to resolve operational issues.
• Assist with regulatory, licensing and administrative requirements relevant to operating a law firm in Dubai/UAE.
• Support the management team with ad hoc projects and administrative responsibilities as required.