Receptionist

Muller & Phipps Middle East; Dubai; On-site; AED 46,000 - 75,000; Full time

Job summary

Muller & Phipps Middle East in Dubai seeks a professional Receptionist to manage the front desk and provide administrative support. You will be the first point of contact for visitors, employees, clients, and suppliers, maintaining a welcoming and efficient office environment.

Responsibilities include answering calls, coordinating travel, handling mail, and supporting HR and facilities. The role requires English fluency, excellent organization, and the ability to multitask in a fast-paced

Qualifications

• 2–4 years' experience in reception or administration.
• Professional appearance and strong customer service.
• Excellent verbal and written English.
• Excellent organizational and time-management abilities.
• Ability to handle multiple tasks and priorities.

Responsibilities

• Manage the reception desk and welcome visitors professionally.
• Answer, screen, and direct calls and respond to inquiries.
• Maintain visitor records and keep reception areas clean.
• Receive and distribute mail, couriers, and deliveries.
• Manage office supplies and coordinate replenishment.
• Provide general administrative support including filing, scanning, printing.
• Support fleet administration and coordinate with service providers.
• Assist with travel bookings (flights, accommodation, transport).
• Act as point of contact for employees and suppliers.
• Provide HR department support and assist with ad hoc tasks.
• Support facilities and general office coordination.

Skills

Customer service

Communication skills

Time management

Multitasking

Independent worker

Interpersonal skills

Tools

Microsoft Office

Job description

We are seeking a professional, organized, and customer-focused Receptionist to manage our front desk and provide administrative and operational support to the business. The ideal candidate will be the first point of contact for visitors, employees, clients, and suppliers and will maintain a welcoming and efficient office environment.

Key Responsibilities

• Manage the reception desk and welcome visitors in a professional and friendly manner.


• Answer, screen, and direct incoming calls and respond to general enquiries.


• Maintain visitor records and ensure reception and common areas are clean and presentable.


• Receive and distribute mail, couriers, and deliveries.


• Manage office supplies and coordinate replenishment.


• Provide general administrative support including filing, scanning, printing, typing, and document preparation.


• Support fleet administration and coordinate with relevant service providers.


• Assist with travel bookings including flights, accommodation, and transportation.


• Act as a point of contact for employees, and suppliers.


• Provide administrative support to the HR Department and assist with ad hoc tasks and projects.


• Support office maintenance, facilities, and general office coordination.

Skills & Requirements

• 2–4 years' experience in reception, administration.


• Professional and presentable with excellent customer service skills.


• Strong verbal and written communication skills in English.


• Excellent organizational and time-management skills.


• Ability to manage multiple tasks and priorities effectively.


• Proactive, reliable, and able to work independently.


• Strong interpersonal and problem-solving skills.


• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).


• UAE experience preferred.