Real Estate Front Office & Admin Specialist

Azizi Developments; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Azizi Developments in Dubai seeks a professional Administrator to join our real estate brokerage division. You will manage the front desk, welcome clients, handle calls and enquiries, and support the brokerage team with documentation and day-to-day administrative tasks.

The ideal candidate has excellent English, strong organizational and multitasking skills, and a confident, presentable manner to interact with clients, investors and senior executives in a fast-paced real estate environment.

Qualifications

• Previous experience in administration, reception or customer service preferred.
• Experience within real estate brokerage is an advantage.
• Excellent written and spoken English.
• Proficiency in MS Excel, Word, PowerPoint and Outlook.
• Strong communication and interpersonal skills.
• Professional, presentable and welcoming personality.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Ability to handle multiple administrative responsibilities efficiently.
• Comfortable interacting with clients, investors, senior executives and sales professionals.
• Proactive, dependable and capable of maintaining confidentiality.

Responsibilities

• Manage the front desk and maintain a professional and welcoming reception area.
• Greet and assist clients, property buyers, investors, business partners, and visitors.
• Answer, screen, and direct incoming calls and enquiries.
• Coordinate visitor appointments and meeting room bookings.
• Assist clients and visitors and direct them to the appropriate team members.
• Receive and coordinate incoming and outgoing documents, packages, and courier deliveries.
• Ensure a professional front-office experience for all visitors.
• Provide day-to-day administrative support to the brokerage and sales teams.
• Prepare, organize, and maintain documents, files, reports, and trackers.
• Handle data entry, filing, scanning, printing, and document management.
• Draft basic emails, letters, and internal correspondence when required.
• Maintain electronic and physical filing systems.
• Assist with meeting coordination, schedules, and appointments.
• Maintain office supplies and coordinate general office requirements.
• Support Property Consultants, Sales Managers, and other team members with administrative requirements.
• Maintain and update client, property, lead, and sales-related records.
• Assist with property documentation, forms, presentations, and sales materials.
• Follow up with the sales team on pending documents and administrative requirements.
• Assist with updating property listings and related information when required.
• Maintain accurate and updated records of brokerage activities.
• Coordinate with Sales, Marketing, Finance, HR, and other internal departments.
• Follow up on pending documents, approvals, requests, and action points.
• Maintain administrative trackers and provide updates when required.
• Support meetings, events, property launches, and brokerage activities.
• Perform other front-office and administrative duties assigned by management.

Skills

Administrative support

Front office

Communication

Organizational skills

MS Office

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Azizi Developments in Dubai seeks a professional Administrator to join our real estate brokerage division. You will manage the front desk, welcome clients, handle calls and enquiries, and support the brokerage team with documentation and day-to-day administrative tasks.

The ideal candidate has excellent English, strong organizational and multitasking skills, and a confident, presentable manner to interact with clients, investors and senior executives in a fast-paced real estate environment.