Real Estate Brokerage Admin & Front Desk Specialist

Azizi Development UAE; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Azizi Developments UAE seeks an Administrator to support its Dubai real estate brokerage division, handling front-desk duties, document management, and sales support. The role blends reception responsibilities with brokerage coordination, requiring strong communication and meticulous recordkeeping in a fast-paced property sales environment.

The successful candidate will manage client interactions, assist brokerage teams, prepare reports, and ensure accurate filing across electronic and physical

Qualifications

• Bachelor's degree or other relevant qualification.
• Experience in administration, reception, front office, sales coordination, or customer service preferred.
• Experience within Real Estate brokerage or a sales-driven environment is an advantage.
• Excellent written and spoken English.
• Strong knowledge of Microsoft Excel.
• Proficient in Microsoft Word.
• Working knowledge of Microsoft PowerPoint and Outlook.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks in a fast-paced brokerage setting.

Responsibilities

• Manage the reception desk and maintain a professional, organized front-office environment.
• Greet property buyers, investors, partners, clients, and visitors courteously.
• Identify visitor requirements and direct them to the appropriate Property Consultant or department.
• Answer incoming telephone calls professionally and screen or transfer enquiries as required.
• Provide basic information to visitors and callers, referring specialized enquiries to the relevant team.
• Coordinate visitor appointments and maintain meeting room schedules.
• Prepare meeting spaces before client appointments or presentations when required.
• Receive and handle incoming documents, correspondence, and deliveries.
• Coordinate outgoing documents and courier requirements with proper records.
• Provide daily administrative support to brokerage managers, sales teams, and Property Consultants.
• Prepare and organize documents, reports, trackers, presentations, and records.
• Perform accurate data entry across client, property, lead, and sales records.
• Maintain structured filing systems (electronic and physical).
• Scan, print, copy, file, and archive documents per business needs.
• Draft routine emails, letters, notices, and internal correspondence.
• Maintain document accuracy and correct outdated information.
• Assist with scheduling and brokerage activities.
• Maintain office supplies and coordinate replenishment.
• Support Consultants with documentation for property sales and follow-up.
• Assist Sales Managers with administrative coordination and reporting.
• Maintain records for clients, leads, properties, and brokerage activity.
• Support preparation of property forms, sales presentations, and marketing materials.
• Follow up on outstanding documents and approvals with relevant teams.
• Assist with property listing updates as needed.
• Verify listing information and records remain current.
• Maintain trackers for pending actions and approvals.
• Provide status updates for outstanding items.
• Coordinate requirements with Sales, Marketing, Finance, HR, and internal teams.
• Follow up to move requests forward.
• Support property launches, events, and client-facing activities.
• Help prepare documents and logistics for brokerage events.
• Maintain confidentiality of sensitive information.
• Maintain professional communication with executives, investors, buyers, and stakeholders.

Skills

Administrative Support

Front office operations

Reception

Real estate brokerage

Sales coordination

Brokerage administration

Customer service

Client handling

Investor coordination

Telephone etiquette

Call screening

Meeting coordination

Appointment scheduling

Document management

Data entry

Electronic filing

Physical filing

Records management

Property documentation

Property listings

Lead records

Sales records

Administrative trackers

Internal coordination

Courier management

Office supplies

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Email correspondence

Presentation support

Property launch support

Event coordination

Multitasking

Confidential information management

Education

Bachelor's degree or relevant qualification

Job description

Azizi Developments UAE seeks an Administrator to support its Dubai real estate brokerage division, handling front-desk duties, document management, and sales support. The role blends reception responsibilities with brokerage coordination, requiring strong communication and meticulous recordkeeping in a fast-paced property sales environment.

The successful candidate will manage client interactions, assist brokerage teams, prepare reports, and ensure accurate filing across electronic and physical