Admin Executive Real Estate

Palazzo Versace Dubai; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Palazzo Versace Dubai is seeking an experienced Admin Executive for our Real Estate sister company in Dubai. The role covers front desk management, CRM and lead administration, listing management, regulatory compliance, and documentation support for sales and rentals.

The ideal candidate will have a Bachelor's degree in Business Administration, familiarity with Propspace CRM and Dubai property portals, and excellent English communication with strong organizational skills.

Qualifications

• Bachelor's degree or diploma in business administration or related field.
• Experience in UAE real estate admin is preferred.
• Experience using Propspace CRM and Dubai property portals.
• Knowledge of Trakheesi and DLD procedures.
• Strong English communication, organizational, and problem-solving skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Manage front desk, handle calls and inquiries, and assist walk-in clients.
• Maintain Propspace CRM and distribute leads from multiple channels.
• Upload, edit, and optimize property listings across portals.
• Prepare sales and rental documentation and forms.
• Ensure listings comply with DLD regulations and coordinate registrations.

Skills

Communication skills

Organizational skills

Multitasking

MS Office proficiency

Education

Bachelor's degree in Business Administration

Tools

Propspace CRM

Property portals (Property Finder, Bayut, Dubizzle)

Job description

Job Description

Job Overview

We are looking for a highly skilled Admin Executive for our Real Estate sister company. The ideal candidate will be responsible for front desk management, CRM and lead administration, property listing management, regulatory compliance, sales and rental documentation, reporting, and overall office coordination. This role requires excellent communication skills, strong attention to detail, the ability to multitask, and familiarity with Dubai real estate processes and property portals.

Key Responsibilities

Reception & Office Administration

• Manage incoming calls, emails, and client inquiries professionally.
• Welcome and assist walk-in clients.
• Monitor and return missed calls promptly.
• Maintain the company key register and internal documentation.
• Coordinate with team members on pending tasks and priorities.
• Provide day-to-day administrative support to the sales and management teams.

CRM & Lead Management

• Maintain and manage the Propspace CRM database.
• Assign and distribute leads from Property Finder, Bayut, Dubizzle, phone calls, emails, WhatsApp, and referrals.
• Monitor lead response times and follow up with agents on pending leads.
• Update property records, including new listings and sold properties.

Property Listing Administration

• Prepare Form A and Form I for property listings.
• Upload, edit, and optimize property listings across Property Finder, Bayut, Dubizzle, and company platforms.
• Monitor listing quality to maximize visibility and portal rankings.
• Process rental transaction claims to maintain Super Agent status.

Reporting

• Prepare and maintain Sales Availability Reports.
• Prepare and maintain Rental Availability Reports.

Compliance & Regulatory

• Manage Trakheesi permits and BRN/ORN usage.
• Ensure all property listings comply with Dubai Land Department (DLD) regulations.
• Coordinate company registrations with property developers.

Sales & Rental Administration

• Prepare sales documentation, including Forms A, B, and F.
• Assist with tenancy contracts and rental registrations.
• Coordinate with Trustee Offices for property blocking and transfer bookings.
• Support after-sales and rental documentation, ensuring accurate record keeping.

General & Operational Support

• Assist clients during property viewings when required.
• Purchase office supplies and maintain inventory.
• Set up Propspace and email accounts for new employees.
• Perform additional administrative and operational duties as assigned.

Qualifications & Skills

• Bachelors degree or diploma in Business Administration or a related field.
• Previous administrative experience in the UAE real estate industry is preferred.
• Experience using Propspace CRM and Dubai property portals (Property Finder, Bayut, and Dubizzle).
• Knowledge of Trakheesi, DLD procedures, and Dubai real estate documentation.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Customer-focused with strong attention to detail and problem-solving skills.

Job Details

• Role Level: Associate
• Work Type: Full-Time
• Country: United Arab Emirates
• City: Dubai
• Company Website: http://www.palazzoversace.ae
• Job Function: Administrative Support
• Company Industry/
• Sector: Hospitality