Project Manager-Events & Exhibitions

Careers International; Dubai; On-site; AED 223,000 - 391,000; Full time

Job summary

Careers International in Dubai is seeking an experienced and highly organized Project Manager to oversee the planning, execution, and delivery of events and exhibitions.

You will coordinate with internal teams and external vendors, manage budgets, schedule resources, mitigate risks, and ensure on-time, within-scope results that meet client expectations. The role requires strong communication skills and flexibility, with PMP considered a plus.

Qualifications

• Bachelor's degree in Event Management, Business Administration, Marketing, or related field.
• 3–5 years of project management experience in events and exhibitions or similar.
• Proficiency with project management software and Microsoft Office.
• Excellent organizational and communication skills; ability to manage multiple projects.

Responsibilities

• Project planning and coordination for events and exhibitions.
• Client management and regular status updates.
• Budget development and cost control; vendor negotiations.
• Resource management across teams and vendors.
• Risk identification and mitigation planning.
• Quality control to meet client and company standards.
• Vendor and supplier relationship management.
• On-site management during setup, execution, and teardown.
• Post-event evaluations and reporting.

Skills

Project management

Organization & time management

Communication

PM software proficiency

Problem-solving

Industry knowledge

Flexible hours

Education

Bachelor's degree in Event Management, Business Administration, Marketing, or related field

PMP certification (preferred)

Tools

MS Project

Asana

Trello

Job description

We are looking for an experienced and highly organized Project Manager to join our events and exhibitions company. The Project Manager will be responsible for overseeing the planning, execution, and delivery of various events and exhibitions, ensuring they are completed on time, within scope, and within budget. The ideal candidate will have a strong background in project management, excellent communication skills, and a deep understanding of the events and exhibitions industry.

Key Responsibilities:

• Project Planning and Coordination: Develop detailed project plans for each event or exhibition, outlining timelines, milestones, and deliverables. Coordinate with internal teams and external vendors to ensure all aspects of the project are aligned.

• Client Management: Serve as the primary point of contact for clients, understanding their needs and expectations. Maintain regular communication to provide updates and ensure client satisfaction throughout the project lifecycle.

• Budget Management: Develop and manage project budgets, ensuring all expenses are tracked and projects are delivered within financial constraints. Negotiate with vendors and suppliers to optimize costs.

• Resource Management: Allocate resources effectively, including assigning tasks to team members and managing workload to ensure project timelines are met. Coordinate with various departments to ensure seamless project execution.

• Risk Management: Identify potential risks and issues that could impact the project. Develop and implement mitigation strategies to address these risks and minimize their impact on project outcomes.

• Quality Control: Ensure all events and exhibitions are delivered to the highest standards, meeting both client expectations and company quality criteria. Conduct regular quality checks and adjust project plans as necessary.

• Vendor and Supplier Management: Source and manage relationships with vendors and suppliers, including negotiating contracts and ensuring timely delivery of services and materials.

• On-site Management: Oversee on-site setup, execution, and teardown of events and exhibitions. Coordinate with team members and vendors to ensure smooth operations and address any issues that arise.

• Post-Event Evaluation: Conduct post-event evaluations to gather feedback from clients, attendees, and team members. Prepare detailed reports on project outcomes, including financial performance, client satisfaction, and lessons learned.

Qualifications:

• Education: Bachelor’s degree in Event Management, Business Administration, Marketing, or a related field. A PMP (Project Management Professional) certification is a plus.

• Experience: Minimum of 3-5 years of project management experience in the events and exhibitions industry or a related field.

• Skills:

  • Strong project management skills with a proven track record of managing multiple projects simultaneously and delivering them on time and within budget.
  • Excellent organizational and time management skills, with a keen attention to detail.
  • Strong interpersonal and communication skills, with the ability to build and maintain relationships with clients, vendors, and team members.
  • Proficiency in project management software (e.g., Microsoft Project, Asana, Trello) and Microsoft Office Suite.
  • Problem‑solving skills and the ability to think strategically and make decisions under pressure.
  • Knowledge of the events and exhibitions industry, including trends, best practices, and regulatory requirements
  • Ability to work flexible hours, including evenings and weekends, as needed.