Project Coordinator cum Document Controller

Bin Sabt Sports & Leisure; Dubai; On-site; AED 72,000 - 98,000; Full time

Job summary

Bin Sabt Sports & Leisure is seeking a motivated Project Coordinator/Document Controller with a Civil Engineering background to support the projects team in managing documentation submissions, supplier coordination, and project close-out records. This role is ideal for a junior professional building a career in construction administration and document control.

Must have a Civil Engineering degree or related field, with 1–3 years of experience in document control and coordination.

Qualifications

• Bachelor-level degree in Civil Engineering, Architecture, Construction Management, or related field.
• 1–3 years in document control, project coordination, or similar role in construction/related industries.

Responsibilities

• Manage project documentation submissions and submittals for consultants/clients.
• Coordinate with suppliers, manufacturers for data sheets, certifications, samples, and docs.
• Assist in processing permits, gate passes, and site access requirements.
• Organize and file project close-out reports, warranties, and O&M manuals.
• Maintain filing system for physical and electronic project documents and version control.

Skills

MS Office proficiency

Excellent organization

Strong communication

Coordination ability

Multitasking

Education

Civil Engineering degree or related field

Tools

AutoCAD

Job description

We are looking for a motivated and detail-oriented Project Coordinator Document Controller from Civil Engineering Background to support our projects team in managing project documentation technical submissions supplier coordination and project close-out records This is an excellent opportunity for a junior professional seeking to build a career in project administration and document control within the construction and infrastructure industry Must have Civil Engineering Degree or related field Key Responsibilities

Key Responsibilities

• Project Documentation Submittals
• Prepare and submit material submittals product data sheets samples and other technical documents for consultant and client approvals Assist in the preparation of prequalification documents technical compliance statements and project-related submissions Coordinate with suppliers and manufacturers to obtain technical data sheets product certifications samples and other required documentation Maintain records of submitted approved and pending project documents
• Project Coordination
• Assist in processing project entry permits gate passes and other site access requirements Coordinate with suppliers project managers procurement personnel and site teams to ensure timely submission of required documents Follow up on approvals comments and requests from clients consultants and contractors
• Handover Close-Out Documentation
• Collect organize and file project completion reports and handover documentation Prepare and submit warranty certificates guarantees and Operation Maintenance O M manuals Ensure all project close-out documents are properly maintained and archived
• Document Control Filing
• Maintain an organized filing system for both physical and electronic project documents Ensure documents are accurately filed updated and easily retrievable Manage document revisions and maintain version control Support the implementation of company document control procedures and standards

Requirements

• Must have Degree in Civil Engineering, Architecture, Construction Management, or a related field. 1–3 years of experience in document control, project coordination, administration, or a similar role within the construction, architecture, landscaping, or related industries.
• Experience preparing material submittals, prequalification documents, compliance statements, O&M manuals, and warranty documentation
• Good knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational and administrative skills with attention to detail.
• Good communication and coordination abilities.
• Ability to work in a fast-paced environment and manage multiple tasks efficiently.

Preferred Qualifications

• Prior UAE experience and basic knowledge of AUTOCAD will be an advantage.
• Familiarity with construction project documentation and consultant approval processes is desirable but not essential.

Personal Attributes

• Organized and methodical with strong attention to detail.
• Positive attitude and willingness to support the team.
• Good follow-up and time management skills.

Compensation & Benefits

• Competitive salary based on qualifications and experience.
• Training and career development opportunities.
• Opportunity to grow within a dynamic and expanding organization.
• Other benefits as per company policy.