Procurement (Document Controller) - Abu Dhabi projects and infrastructure centre

Qureos Inc; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Qureos Inc. in Abu Dhabi is seeking a dedicated Document Controller to manage and update procurement records across RFQs, RFPs, purchase orders and contracts.

You will ensure documents are accurately filed, version-controlled and accessible to authorized personnel, while maintaining strict confidentiality. In this role you will coordinate with procurement officers, suppliers and other departments to collect, review and distribute documents, track renewal and compliance deadlines, and support

Qualifications

• Diploma or bachelor's degree in business administration, supply chain, or related field.
• 2 years of experience in document control, preferably in procurement or supply chain.
• Proficiency in MS Office (Word, Excel, Outlook) and document control systems.
• Familiarity with procurement terminology and documentation.
• Experience with ERP systems (Oracle) is an advantage.

Responsibilities

• Maintain and update records of procurement documentation including RFQs RFPs purchase requisitions POs contracts invoices and delivery receipts.
• Implement and maintain document control procedures and systems (manual or electronic).
• Ensure documents are accurately filed version-controlled and accessible to authorized personnel.
• Coordinate with procurement officers suppliers and other departments to collect review and distribute documents.
• Track contract expiry dates renewals and compliance deadlines.
• Ensure proper document security confidentiality and integrity.
• Support internal and external audits by providing accurate and complete procurement records.
• Enter procurement data into ERP or document management systems (e.g Oracle SharePoint).
• Generate periodic reports on document status outstanding issues and other KPIs.
• Assist with administrative duties related to procurement processes when required.

Skills

Document control

Procurement records

MS Office

ERP familiarity

Attention to detail

Education

Diploma/Degree in Business/Supply Chain

Tools

Oracle ERP

SharePoint

Job description

Maintain and update records of all procurement documentation including RFQs RFPs purchase requisitions POs contracts invoices and delivery receipts.

Implement and maintain document control procedures and systems (manual or electronic).

Ensure documents are accurately filed version-controlled and accessible to authorized personnel.

Coordinate with procurement officers suppliers and other departments to collect review and distribute documents.

Track contract expiry dates renewals and compliance deadlines.

Ensure proper document security confidentiality and integrity.

Support internal and external audits by providing accurate and complete procurement records.

Enter procurement data into ERP or document management systems (e.g Oracle SharePoint).

Generate periodic reports on document status outstanding issues and other KPIs.

Assist with administrative duties related to procurement processes when required.

Qualifications:

Diploma or bachelors degree in business administration Supply Chain or related field.

2 years of experience in document control preferably in a procurement or supply chain environment.

Proficiency in MS Office (Word Excel Outlook) and document control systems.

Familiarity with procurement processes terminology and documentation.

Experience with ERP systems (e.g. Oracle) is an advantage.