Admin & Procurement Specialist

Star Services; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Job summary

Star Services in Abu Dhabi is seeking an Administrative & Procurement Specialist to drive efficient office operations, staff housing coordination, and vendor relationships. The role demands hands-on procurement for office and accommodations, plus support for facilities and travel arrangements.

The candidate should have a Diploma or higher in Business Administration or related field, 3–5 years in admin/procurement, a UAE driving license, and strong negotiation skills; English fluent,

Qualifications

• Diploma or above in Business Administration, Supply Chain Management, or related field.
• 3-5 years of experience in administration and/or procurement; background in property/facilities management, staff accommodation management, or tech/logistics preferred.
• Valid UAE driving license and own vehicle.
• Strong negotiation, communication, and vendor/property management skills.
• Fluent English (written and spoken); Mandarin Chinese and/or Arabic a plus.
• Detail-oriented and well-organized; ability to manage multiple tasks and deadlines.

Responsibilities

• Manage day-to-day office administration, including supplies, equipment, and fixed assets.
• Oversee staff accommodation management, lease renewals, room allocation, utilities, and security coordination.
• Manage company vehicles and driver schedules; drive as needed between office, staff accommodation, and vendor locations.
• Organize meetings, events, and travel; host external visitors.
• Maintain administrative files, contracts, and vendor/property records.
• Coordinate leasing, property management, utilities, and facilities; liaise with service providers.
• Process expense reimbursements and approvals; ensure timely booking.
• Support HR logistics during onboarding/offboarding.

Education

Diploma or above in Business Administration

Supply Chain Management

Tools

MS Office/ERP

Job description

Administrative & Procurement Specialist

Location: Abu Dhabi, UAE

Reports to: Head of HR & Admin

Employment Type: Full-time

Candidate should have a valid UAE Driving License and Own car

Company Overview

We are a technology company specializing in autonomous/unmanned delivery, dedicated to providing innovative last-mile logistics solutions through self-driving delivery technology. As we continue to expand our operations in Abu Dhabi, we are looking for an Administrative & Procurement Specialist who combines strong administrative management skills with hands‑on procurement execution to support the day‑to‑day operations of our office building and staff accommodation, as well as the efficient procurement of company goods and services.

Key Responsibilities

Administration:

• Manage day-to-day office administration, including registration and maintenance of office supplies, equipment, and fixed assets
• Oversee daily management of staff accommodation (dormitories), including lease renewals, room allocation, maintenance requests, utilities, cleaning, and security coordination
• Manage company vehicles and driver schedules, and personally drive as needed between the office, staff accommodation, and vendor locations to handle related matters
• Organize company meetings, events, and travel arrangements, and host external visitors
• Maintain and update administrative files, contracts, vendor and property records
• Coordinate day-to-day matters related to leasing, property management, utilities, and facilities for the office and staff accommodation, liaising with property management and relevant service providers
• Process day-to-day administrative expense reimbursements and follow up on the corresponding approval workflow, including receipt verification, approval routing, and payment tracking to ensure compliant and timely booking
• Support HR with administrative logistics during onboarding/offboarding (e.g., accommodation arrangements, office supply setup)

Procurement:

• Handle procurement requests and execution for office supplies, IT equipment, maintenance/renovation materials for the office and staff accommodation, and related support services
• Collect and compare supplier quotations; support inquiries, negotiations, and supplier evaluations
• Maintain and update the approved supplier list; establish and optimize procurement processes
• Track purchase order fulfillment to ensure on-time delivery, and reconcile invoices and payment processes
• Collaborate with the Finance team to ensure procurement processes comply with company approval policies and budgets
• Assist in drafting and reviewing procurement contracts and supplier/property service agreements
• Prepare regular procurement data and cost analysis reports to support management decision-making
• Diploma or above in Business Administration, Supply Chain Management, or a related field
• 3-5 years of experience in administration and/or procurement; background in property/facilities management, staff accommodation management, or the technology/logistics industry preferred
• Valid UAE driving license and own vehicle required, with the ability to drive independently between the office, staff accommodation, and vendor locations
• Strong negotiation, communication, and vendor/property management skills
• Proficient in MS Office (Excel, Word, PowerPoint); experience with ERP or procurement systems is a plus
• Fluent English (written and spoken) required; Mandarin Chinese and/or Arabic language skills are a plus
• Detail-oriented and well-organized, able to manage multiple tasks and meet deadline