Procurement Administrator

Confidential Company; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Confidential Company in Dubai is seeking a procurement specialist to manage general indirect procurement across marketing, HR, insurance, events and corporate services. You will source service providers, compare quotations, negotiate terms, coordinate contracts and renewals, and ensure on-time delivery within approved budgets.

Responsibilities include handling supplier sourcing and RFQs, managing vendor records, tracking spend, and supporting cost-control reporting while working with internal

Qualifications

• Experience:2–5 years in procurement, purchasing, vendor management or corporate services.
• Experience in indirect procurement, marketing, events or general business services is an advantage.
• Strong sourcing, negotiation, quotation comparison and supplier coordination skills.
• Proficient in Microsoft Excel and standard office applications.
• Good organizational skills and ability to manage multiple internal requests independently.
• Excellent English communication skills; Mandarin Chinese proficiency is a strong advantage.
• UAE-based with immediate joiner preference; bilingual skills.

Responsibilities

• Handle purchase requests.
• Supplier sourcing.
• RFQs.
• Quotation comparisons.
• Price negotiations and purchase orders for general business requirements.
• Source printing, promotional merchandise, advertising, creative agencies, signage and branding services.
• Coordinate recruitment agencies, outsourced manpower, employee-related services, insurance quotations, policy renewals.
• Source event management companies, venues, catering, exhibition services, booth fabrication and event equipment.
• Procure office supplies, furniture, IT accessories, maintenance, cleaning and other corporate services.
• Maintain vendor records, coordinate supplier registration, service agreements, contract renewals, invoice verification and payment follow-up.
• Track spending against approved budgets, identify savings, maintain procurement trackers and report pending requests, renewals and supplier issues.

Skills

Sourcing

Negotiation

Vendor coordination

RFQ process

Purchase order management

Analytical mindset

Tools

Microsoft Excel

Job description

Responsible for general and indirect procurement across business functions including Marketing HR Insurance Events Administration and Corporate Services The role focuses on sourcing service providers comparing quotations negotiating commercial terms coordinating contracts and renewals and ensuring timely delivery of business services within approved budgets

Responsibilities

General Indirect Procurement

• Handle purchase requests
• supplier sourcing
• RFQs
• quotation comparisons
• price negotiations and purchase orders for general business requirements

Marketing Branding

• Source printing
• promotional merchandise
• advertising
• creative agencies
• signage and branding services

HR Insurance

• Coordinate recruitment agencies
• outsourced manpower
• employee-related services
• insurance quotations
• policy renewals and supporting documentation with the relevant internal teams

Events Corporate Activities

• Source event management companies
• venues
• catering
• exhibition services
• booth fabrication and event equipment

Administration Facilities

• Procure office supplies
• furniture
• IT accessories
• maintenance
• cleaning and other corporate services

Supplier Contract Management

• Maintain vendor records
• coordinate supplier registration
• service agreements
• contract renewals
• invoice verification and payment follow-up

Cost Control Reporting

• Track spending against approved budgets
• identify savings
• maintain procurement trackers and report pending requests
• renewals and supplier issues

Requirements

• Experience:2–5 years of experience in procurement, purchasing, vendor management or corporate services.
• Experience in indirect procurement, marketing, events or general business services is an advantage.
• Strong sourcing, negotiation, quotation comparison and supplier coordination skills.
• Proficient in Microsoft Excel and standard office applications.
• Good organizational skills and ability to manage multiple internal requests independently.
• Excellent English communication skills; Mandarin Chinese proficiency is a strong advantage.
• Responsive, commercially minded and comfortable working in a fast-paced business environment.
• UAE based- Immediate Joiner is preference.Bilingual Skills.