Proactive Executive Assistant & Operations Coordinator

ALBA CORP; Dubai; On-site; AED 33,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Visa sponsorship

Training support

Additional benefits

Job summary

ALBA CORP in Dubai is seeking a proactive Personal Assistant to provide high-level administrative support to executives, ensuring smooth day-to-day operations.

You will manage calendars, coordinate meetings, handle emails, arrange travel, and prepare reports with discretion and confidentiality. The role is full-time and on-site in Dubai with competitive salary and benefits including medical insurance and visa sponsorship.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant or similar role.
• Strong command of Microsoft Office Suite and digital tools (Google Workspace, Zoom, Trello).
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with integrity and confidentiality.
• Strong organizational skills with multitasking and prioritization.
• Proactive mindset with attention to detail and problem-solving.
• Professional appearance and demeanor.
• Reliable transportation and willingness to run errands if required.

Responsibilities

• Manage calendars schedule meetings and coordinate appointments.
• Handle email correspondence calls and messages with professionalism and confidentiality.
• Prepare reports documents and presentations as needed.
• Organize travel arrangements including flights accommodations and itineraries.
• Oversee daily administrative tasks and maintain organized filing systems.
• Assist with project coordination research tasks and followups.
• Liaise with internal teams and external partners on behalf of management.
• Ensure smooth functioning of office logistics and supplies.

Skills

Personal Assistant experience

Executive support

Multitasking

Discretion

Tools

Microsoft Office

Google Workspace

Zoom

Trello

Job description

ALBA CORP in Dubai is seeking a proactive Personal Assistant to provide high-level administrative support to executives, ensuring smooth day-to-day operations.

You will manage calendars, coordinate meetings, handle emails, arrange travel, and prepare reports with discretion and confidentiality. The role is full-time and on-site in Dubai with competitive salary and benefits including medical insurance and visa sponsorship.