Proactive Office & Admin Coordinator - Abu Dhabi

PrimeEstate; Abu Dhabi; On-site; AED 67,000 - 80,000; Full time

Job summary

PrimeEstate in Abu Dhabi is seeking an Office Administrator with strong organizational and communication skills. The role requires managing calendars, coordinating meetings, and handling routine correspondence while supporting budget tracking and onboarding new staff.

The ideal candidate has at least two years in administration, proficiency in MS Office, and the ability to work independently with minimal supervision. A relevant business degree is preferred.

Qualifications

• Minimum of 2 years of experience in an administrative role.
• Proficient in Microsoft Office Word, Excel, PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize tasks.
• Proactive problem-solving abilities.
• Ability to work independently with minimal supervision.
• Bachelor's degree in business administration or related field preferred.

Responsibilities

• Provide general administrative support to the office including answering phones, responding to emails, and maintaining office supplies.
• Manage calendars and schedules for team members.
• Coordinate meetings and appointments both internally and externally.
• Prepare and distribute correspondence, memos, reports and other documents.
• Maintain accurate records of important company documents.
• Assist with financial tasks such as invoicing, budget tracking and expense reports.
• Handle incoming and outgoing mail and packages.
• Liaise with vendors and suppliers for office needs.
• Assist with onboarding new employees by preparing necessary paperwork and providing orientation.
• Ensure all office equipment is functioning properly and arrange for repairs or replacements when needed.

Skills

Communication

Organizational skills

Independent work

Proactive problem-solving

Time management

Education

Bachelor's degree in business administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

PrimeEstate in Abu Dhabi is seeking an Office Administrator with strong organizational and communication skills. The role requires managing calendars, coordinating meetings, and handling routine correspondence while supporting budget tracking and onboarding new staff.

The ideal candidate has at least two years in administration, proficiency in MS Office, and the ability to work independently with minimal supervision. A relevant business degree is preferred.