PRO and KHDA Coordinator - School Compliance

LEAMS Education; Dubai; On-site; AED 66,960 - 100,440; Full time

Job summary

LEAMS Education in Dubai is seeking a PRO and KHDA Coordinator – School Compliance to manage government documentation, KHDA registrations, and licensing compliance for a CBSE curriculum school. The role requires 1‑3 years of relevant experience and is a full‑time on‑site position.

You will coordinate with UAE government authorities, process employee and student registrations, monitor deadlines, support visas and permits, and ensure all records meet regulatory requirements.

Qualifications

• 1–3 years of experience in a school or educational setting in Dubai.
• Practical knowledge of KHDA processes and UAE government documentation.

Responsibilities

• Manage government documentation, registrations, approvals, permits, and renewals with UAE authorities.
• Process KHDA registrations and updates for students, teachers and staff.
• Maintain KHDA records and ensure submissions meet requirements.
• Coordinate school licensing, renewals, inspections, and regulatory correspondence.
• Handle employment visas, residence permits, labour documents, Emirates ID and related records.
• Liaise with Immigration, Labour, KHDA and other government departments.
• Track expiry dates and initiate renewals to avoid penalties.
• Verify applications and supporting records are complete before submission.
• Maintain organized physical and electronic files for government and school documents.
• Monitor changes in UAE laws and KHDA requirements and inform management.
• Prepare official letters and administrative correspondence.

Skills

KHDA coordination

Student registration

Teacher registration

School compliance

UAE government relations

Immigration documentation

Labour documentation

Visa processing

Residence permit processing

Document tracking

Regulatory approvals

Deadline monitoring

Job description

PRO and KHDA Coordinator – School Compliance, located in Dubai, United Arab Emirates. The role is responsible for managing government documentation, regulatory approvals, employee records, student and teacher registration, and school licensing compliance for a CBSE curriculum school.

Job Type: Full‑time | Experience: 1‑3 years | Salary: 6000‑9000 UAE Dirhams.

Key Responsibilities

• Manage school documentation, registrations, approvals, permits, and renewals with UAE government authorities.
• Process KHDA registrations and updates for students, teachers, school leaders, and other employees.
• Maintain accurate KHDA records and ensure supporting documents meet current submission requirements.
• Coordinate school licensing, approval renewals, inspections, and regulatory correspondence.
• Process employment visas, residence permits, labour documents, Emirates ID requirements, and related employee records.
• Liaise with Immigration, Labour, KHDA, and other relevant government departments.
• Track document expiry dates and initiate renewals early enough to avoid penalties or operational disruption.
• Verify that applications, certificates, forms, photographs, attestations, and supporting records are complete before submission.
• Maintain organized physical and electronic files for government, employee, student, and school documents.
• Monitor changes in UAE laws, KHDA requirements, labour procedures, and immigration regulations.
• Inform school management of regulatory changes that may affect operations, staffing, or student administration.
• Ensure school processes comply with UAE laws, authority guidelines, and internal policies.
• Prepare official letters, application forms, declarations, and administrative correspondence.
• Follow up with government departments until applications and approvals are completed.
• Resolve rejected, delayed, or incomplete submissions by coordinating the required corrections.
• Build and maintain professional working relationships with government representatives and service centres.
• Support employee onboarding and offboarding by completing required government documentation.
• Coordinate with Human Resources, Admissions, Finance, Administration, and school leadership.
• Maintain confidentiality when handling passports, identification documents, employment records, and student information.
• Provide regular updates on pending applications, renewals, compliance risks, and completed transactions.
• Ensure legal and administrative tasks are completed within established deadlines.
• Support inspections, audits, and document verification requests from regulatory authorities.
• Handle public relations and official school matters assigned by management.
• Perform other reasonable compliance and administrative duties required by the school.

Ideal Profile

• Minimum 1‑3 years of experience in a school, educational institution, or related organization in Dubai.
• Practical experience working with KHDA and other UAE government authorities.
• Strong knowledge of student and teacher registration procedures.
• Familiarity with UAE immigration, labour, visa, licensing, and permit processes.
• Understanding of school compliance requirements and official documentation standards.
• Ability to complete government applications accurately and follow them through to approval.
• Strong organizational skills with careful attention to deadlines and document expiry dates.
• Effective written and verbal communication skills.
• Ability to maintain professional relationships with government departments and school stakeholders.
• Strong follow‑up and problem‑solving ability when handling delayed or rejected applications.
• High level of confidentiality and responsibility when managing sensitive records.
• Ability to work independently and coordinate with several internal departments.
• Applicants must be physically present in the United Arab Emirates.
• Immediate availability is required.

Skills Set

• KHDA coordination
• Student registration
• Teacher registration
• School compliance
• UAE government relations
• Immigration documentation
• Labour documentation
• Visa processing
• Residence permit processing
• Employee documentation
• School licensing
• Permit renewals
• Regulatory approvals
• Government correspondence
• Document tracking
• Compliance reporting
• Record management
• Deadline monitoring
• Authority liaison
• Employee onboarding
• Employee offboarding
• Confidential document handling
• Administrative coordination
• Public relations