Private Aviation Charter Sales Specialist

Comlux Aviation; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

Comlux Aviation is seeking a Charter Sales Coordinator to support charter inquiries, quotations, flight coordination, and post-flight administration in a fast-paced international private aviation environment.

You will work closely with the Charter Sales Team, OCC, Customer Success and Finance to ensure seamless handover from sales to flight delivery and accurate recording in FL3XX and Salesforce. Strong organizational and communication skills are essential.

Qualifications

• Bachelor’s degree in Aviation Management, Business Administration, Hospitality, Tourism, or a related field is preferred.
• Experience in private aviation, charter sales, aviation operations, luxury travel, or a customer-facing coordination role is advantageous.
• Familiarity with private aviation charter processes and aircraft types is desirable.
• Experience with FL3XX, Avinode, Salesforce, or similar aviation and CRM platforms is an advantage.
• Strong proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint and Word.
• Excellent written and verbal communication skills in English; additional languages are an advantage.

Responsibilities

• Receive, review and process charter inquiries from brokers, direct clients and online platforms including Avinode.
• Assist in identifying suitable aircraft based on client requirements, aircraft availability, passenger capacity, routing and operational considerations.
• Prepare accurate and competitive charter quotations using the company’s pricing tools and established commercial guidelines.
• Coordinate with OCC to verify aircraft availability, flight routing, block times and operational feasibility.
• Ensure timely responses to charter requests and follow up on outstanding quotations.
• Maintain accurate records of quotations, confirmed flights and declined opportunities.
• Support the Charter Sales Team throughout the charter booking and confirmation process.
• Coordinate the preparation and issuance of charter offers, contracts and related documentation.
• Assist with obtaining internal approvals and aircraft owner approvals where applicable.
• Monitor upcoming charter movements and communicate relevant changes to internal stakeholders.
• Follow up on signed agreements, invoices and payment status in coordination with Finance.
• Act as a professional point of contact for charter brokers and clients providing prompt and accurate responses to inquiries.
• Maintain strong working relationships with existing brokers and support the development of new business relationships.
• Prepare and update charter sales reports including revenue, flight hours, aircraft utilization and sales performance.
• Maintain organized records of charter agreements, invoices, client correspondence and operational documentation.
• Support broker engagement initiatives including client meetings, aircraft viewings, networking events and familiarization visits.

Skills

Organizational skills

Attention to detail

Customer service

Commercial awareness

Teamwork

Problem solving

Flexibility

Confidentiality

Education

Bachelor’s degree in related field

Tools

FL3XX

Avinode

Salesforce

MS Office

Job description

Comlux Aviation is seeking a Charter Sales Coordinator to support charter inquiries, quotations, flight coordination, and post-flight administration in a fast-paced international private aviation environment.

You will work closely with the Charter Sales Team, OCC, Customer Success and Finance to ensure seamless handover from sales to flight delivery and accurate recording in FL3XX and Salesforce. Strong organizational and communication skills are essential.