Prequalification & Registration Coordinator

Al Wazan Group; Abu Dhabi; On-site; AED 134,000 - 201,000; Full time

Job summary

Al Wazan Group in Abu Dhabi is seeking a full-time professional to lead prequalification and registration efforts with national and international oil companies, EPC contractors, and related sectors in the UAE. You will manage registrations for existing and new clients, expanding vendor lists across relevant work categories.

The role requires 5–10 years in prequalification, a relevant degree, strong English, and solid IT skills.

Qualifications

• 5–10 years of relevant experience in prequalification and registration roles.
• Bachelor's degree in Engineering, Business, or related discipline.
• Proficiency in software packages and IT skills; able to work under pressure and meet deadlines.
• Strong command of English; Arabic skills are beneficial.

Responsibilities

• Proactively enhance the organization’s presence by registering and prequalifying with NOC, EPC contractors, and other sectors in the UAE.
• Efficiently manage ongoing registration/prequalification with existing clients and lifecycle for new clients.
• Develop and maintain a network to secure placement on Approved Vendor/Contractor Lists.
• Seek and increase participation in RFIs, RFQs, tenders via market scanning and portals.
• Receive, acknowledge, and manage tenders, RFPs, RFQs, RFIs and related communications.

Skills

IT skills

English proficiency

Time management

Education

Bachelor's degree in Engineering, Business, or related discipline

Job description

• Proactively enhance the organization's presence and visibility by successfully registering and prequalifying with major National and International Oil Companies, EPC contractors, and other relevant sectors in the UAE.
• Efficiently manage and maintain ongoing registration and prequalification processes with existing clients, while also handling the entire registration and prequalification lifecycle for new clients.
• Develop and maintain a broad network of contacts to secure a place on Approved Vendor/Contractor Lists for relevant work categories, thereby increasing opportunities to participate in Tenders/Bid exercises.
• Actively seek and increase participation in RFIs (Request for Information), RFQs (Request for Quotations), and other tender opportunities through diligent market scanning, including monitoring of e-sourcing/e-procurement portals, industry websites, research databases, and news sources.
• Receive, acknowledge, and manage tenders, RFPs (Request for Proposals), RFQs, RFIs, and related communications as required.

Duties And Responsibilities

• Proactively enhance the organization's presence and visibility by successfully registering and prequalifying with major National and International Oil Companies, EPC contractors, and other relevant sectors in the UAE.
• Efficiently manage and maintain ongoing registration and prequalification processes with existing clients, while also handling the entire registration and prequalification lifecycle for new clients.
• Develop and maintain a broad network of contacts to secure a place on Approved Vendor/Contractor Lists for relevant work categories, thereby increasing opportunities to participate in Tenders/Bid exercises.
• Actively seek and increase participation in RFIs (Request for Information), RFQs (Request for Quotations), and other tender opportunities through diligent market scanning, including monitoring of e-sourcing/e-procurement portals, industry websites, research databases, and news sources.
• Receive, acknowledge, and manage tenders, RFPs (Request for Proposals), RFQs, RFIs, and related communications as required.

Qualifications

• 5-10 years of relevant experience in prequalification and registration roles, preferably within the Oil & Gas, ADWEA, ENEC, other industries in Abu Dhabi or UAE.
• Bachelor's degree in Engineering, Business, or a related discipline.
• Proficiency in a variety of software packages and IT skills, coupled with the ability to work under pressure and meet strict deadlines.
• Strong command of English, both spoken and written; Arabic language skills are beneficial.
• Demonstrated analytical, problem-solving, organizational, and time management abilities.

Key Competencies

• Capacity to work autonomously and collaboratively in team settings.
• Excellent communication and interpersonal skills, capable of engaging effectively with a variety of stakeholders.
• Skilled in utilizing industry-relevant software tools and applications.
• Flexible and adaptable approach to manage diverse tasks and work extra hours when necessary.
• Discretion and a solid understanding of confidentiality principles.

• Location Abu Dhabi (Preferred)
• Job Type Full-time, Permanent
• Posted Date 23/09/2024