PMO Coordinator: Governance, Reporting & Stakeholder Lead

Tanqeeb; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Tanqeeb in Dubai is seeking a proactive PMO Coordinator to support project delivery, reporting, governance, and stakeholder coordination within a government security solutions environment.

The role focuses on maintaining project data, tracking milestones and deliverables, preparing management reports and dashboards, coordinating with internal and external stakeholders, and ensuring documentation complies with governance and regulatory requirements.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, or a related discipline.
• 3–5 years of relevant experience in PMO coordination, project coordination, project support, project reporting, or project administration.
• Previous experience supporting projects within a government or semi‑government entity, security solutions provider, systems integrator, technology company, or similarly regulated environment.
• Demonstrable hands‑on experience using government portals for submissions, approvals, documentation, or project coordination.
• Experience preparing project status reports, dashboards, KPI reports, and management presentations.
• Strong experience maintaining project trackers, milestone plans, action logs, risk registers, issue logs, and deliverable registers.
• Good understanding of project governance, project controls, and project lifecycle management.
• Familiarity with PMI/PMBOK principles or recognised project management methodologies is preferred.
• PMP, CAPM, PRINCE2, Agile, or equivalent certification will be an advantage.

Responsibilities

• Prepare weekly, monthly, and ad hoc project status reports for management and stakeholders.
• Maintain project dashboards, KPI trackers, milestone reports, and performance summaries.
• Consolidate project updates, progress, risks, issues, dependencies, and outstanding actions.
• Prepare management presentations, project review reports, and steering committee materials.
• Ensure reporting accuracy, consistency, and timely submission.
• Coordinate with project managers, technical teams, vendors, clients, government stakeholders, and internal departments.
• Track action items, pending approvals, overdue deliverables, dependencies, and key decisions.
• Organise project meetings, progress reviews, and stakeholder discussions.
• Prepare meeting agendas, minutes of meetings (MoMs), and action trackers.
• Follow up with relevant stakeholders to ensure timely completion of project activities.
• Support coordination of contracts, purchase orders, invoices, payment schedules, and vendor deliverables.
• Maintain project plans, milestone trackers, deliverable registers, RAID logs, and change request logs.
• Monitor project schedules and planned-versus-actual progress.
• Identify delays, risks, and outstanding actions, escalating issues where required.
• Maintain accurate project documentation, approvals, correspondence, and audit records.
• Support project governance, document control, change management, and compliance processes.
• Ensure adherence to project lifecycle procedures and organisational governance standards.
• Validate, reconcile, and maintain project data received from multiple stakeholders.
• Ensure accuracy, completeness, and consistency of project trackers, databases, and reports.
• Analyse project information to identify trends, risks, overdue actions, and areas requiring attention.
• Maintain project records and document repositories in line with information-management requirements.
• Support improvements to reporting templates, dashboards, and data-management processes.
• Use relevant government portals and digital platforms for project submissions, approvals, correspondence, and documentation.
• Coordinate with government entities to follow up on submissions, approvals, requests, and project-related documentation.
• Maintain records in accordance with government, client, and organisational requirements.
• Support compliance reporting, audit preparation, and document retrieval.

Skills

Advanced Excel

PowerPoint

MS Project

SharePoint

PMO coordination

Education

Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, or a related discipline

Tools

MS Project

SharePoint

Power BI

Job description

Tanqeeb in Dubai is seeking a proactive PMO Coordinator to support project delivery, reporting, governance, and stakeholder coordination within a government security solutions environment.

The role focuses on maintaining project data, tracking milestones and deliverables, preparing management reports and dashboards, coordinating with internal and external stakeholders, and ensuring documentation complies with governance and regulatory requirements.