PMO Officer

Confidential; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Confidential in Dubai is seeking a results-driven PMO professional to own the weekly Portfolio Dashboard, coordinate inputs, and deliver timely project health and governance reporting.

You will work with senior stakeholders, ensure data accuracy across registers, support process improvements, and help migrate reporting from Excel to a dedicated portfolio platform.

Qualifications

• Bachelor’s degree in Engineering, Business Administration, Information Systems or a related field.
• 4+ years’ experience in PMO, project controls, business analysis or governance.
• Advanced Excel skills — XLOOKUP/INDEX-MATCH, Pivot Tables, nested formulas, data validation and conditional formatting.
• Strong PowerPoint and executive report-writing skills.
• Fluent Arabic and English, written and spoken.
• Excellent attention to detail and strong data-analysis skills.
• Confident in challenging inaccurate or delayed information and working with senior stakeholders.
• Strong organisational, communication and stakeholder-management skills.

Responsibilities

• Own the weekly Portfolio Dashboard and reporting cycle, ensuring accurate and timely project inputs.
• Prepare weekly and monthly executive reports, portfolio summaries and ad hoc management presentations.
• Maintain Projects, Pipeline, Risks and Decisions registers, ensuring data is accurate, current and actionable.
• Challenge incomplete, outdated or inconsistent project information and follow up on risks, decisions and corrective actions.
• Manage project intake and stage-gate governance, ensuring required documentation and approvals are in place.
• Conduct project health checks, documentation audits and portfolio risk reviews.
• Maintain PMO templates, procedures, standards and document-control frameworks.
• Support project owners with reporting processes and drive continuous process improvement and standardisation.
• Support future migration from Excel-based reporting to a dedicated portfolio management platform.

Skills

PMO

Data analysis

Stakeholder management

Advanced Excel

PowerPoint

Education

Bachelor’s degree in Engineering, Business Admin., Information Systems or related field

Tools

Excel

PowerPoint

Job description

Key Responsibilities

• Own the weekly Portfolio Dashboard and reporting cycle, ensuring accurate and timely project inputs.
• Prepare weekly and monthly executive reports, portfolio summaries and ad hoc management presentations.
• Maintain Projects, Pipeline, Risks and Decisions registers, ensuring data is accurate, current and actionable.
• Challenge incomplete, outdated or inconsistent project information and follow up on risks, decisions and corrective actions.
• Manage project intake and stage-gate governance, ensuring required documentation and approvals are in place.
• Conduct project health checks, documentation audits and portfolio risk reviews.
• Maintain PMO templates, procedures, standards and document-control frameworks.
• Support project owners with reporting processes and drive continuous process improvement and standardisation.
• Support future migration from Excel-based reporting to a dedicated portfolio management platform.

Requirements

• Bachelor’s degree in Engineering, Business Administration, Information Systems or a related field
• 4+ years’ experience in PMO, project controls, business analysis or governance
• Advanced Excel skills — XLOOKUP/INDEX-MATCH, Pivot Tables, nested formulas, data validation and conditional formatting
• Strong PowerPoint and executive report-writing skills
• Fluent Arabic and English, written and spoken
• Excellent attention to detail and strong data-analysis skills
• Confident in challenging inaccurate or delayed information and working with senior stakeholders
• Strong organisational, communication and stakeholder-management skills