PMO Coordinator / Project Coordinator (Arabic speaking)

Tanqeeb; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Tanqeeb in Dubai is seeking a proactive PMO Coordinator to support project delivery, reporting, governance, and stakeholder coordination within a government security solutions environment.

The role focuses on maintaining project data, tracking milestones and deliverables, preparing management reports and dashboards, coordinating with internal and external stakeholders, and ensuring documentation complies with governance and regulatory requirements.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, or a related discipline.
• 3–5 years of relevant experience in PMO coordination, project coordination, project support, project reporting, or project administration.
• Previous experience supporting projects within a government or semi‑government entity, security solutions provider, systems integrator, technology company, or similarly regulated environment.
• Demonstrable hands‑on experience using government portals for submissions, approvals, documentation, or project coordination.
• Experience preparing project status reports, dashboards, KPI reports, and management presentations.
• Strong experience maintaining project trackers, milestone plans, action logs, risk registers, issue logs, and deliverable registers.
• Good understanding of project governance, project controls, and project lifecycle management.
• Familiarity with PMI/PMBOK principles or recognised project management methodologies is preferred.
• PMP, CAPM, PRINCE2, Agile, or equivalent certification will be an advantage.

Responsibilities

• Prepare weekly, monthly, and ad hoc project status reports for management and stakeholders.
• Maintain project dashboards, KPI trackers, milestone reports, and performance summaries.
• Consolidate project updates, progress, risks, issues, dependencies, and outstanding actions.
• Prepare management presentations, project review reports, and steering committee materials.
• Ensure reporting accuracy, consistency, and timely submission.
• Coordinate with project managers, technical teams, vendors, clients, government stakeholders, and internal departments.
• Track action items, pending approvals, overdue deliverables, dependencies, and key decisions.
• Organise project meetings, progress reviews, and stakeholder discussions.
• Prepare meeting agendas, minutes of meetings (MoMs), and action trackers.
• Follow up with relevant stakeholders to ensure timely completion of project activities.
• Support coordination of contracts, purchase orders, invoices, payment schedules, and vendor deliverables.
• Maintain project plans, milestone trackers, deliverable registers, RAID logs, and change request logs.
• Monitor project schedules and planned-versus-actual progress.
• Identify delays, risks, and outstanding actions, escalating issues where required.
• Maintain accurate project documentation, approvals, correspondence, and audit records.
• Support project governance, document control, change management, and compliance processes.
• Ensure adherence to project lifecycle procedures and organisational governance standards.
• Validate, reconcile, and maintain project data received from multiple stakeholders.
• Ensure accuracy, completeness, and consistency of project trackers, databases, and reports.
• Analyse project information to identify trends, risks, overdue actions, and areas requiring attention.
• Maintain project records and document repositories in line with information-management requirements.
• Support improvements to reporting templates, dashboards, and data-management processes.
• Use relevant government portals and digital platforms for project submissions, approvals, correspondence, and documentation.
• Coordinate with government entities to follow up on submissions, approvals, requests, and project-related documentation.
• Maintain records in accordance with government, client, and organisational requirements.
• Support compliance reporting, audit preparation, and document retrieval.

Skills

Advanced Excel

PowerPoint

MS Project

SharePoint

PMO coordination

Education

Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, or a related discipline

Tools

MS Project

SharePoint

Power BI

Job description

Key Responsibilities

1. Project Reporting & Dashboards

• Prepare weekly, monthly, and ad hoc project status reports for management and stakeholders.
• Maintain project dashboards, KPI trackers, milestone reports, and performance summaries.
• Consolidate project updates, progress, risks, issues, dependencies, and outstanding actions.
• Prepare management presentations, project review reports, and steering committee materials.
• Ensure reporting accuracy, consistency, and timely submission.

2. Project Coordination & Stakeholder Management

• Coordinate with project managers, technical teams, vendors, clients, government stakeholders, and internal departments.
• Track action items, pending approvals, overdue deliverables, dependencies, and key decisions.
• Organise project meetings, progress reviews, and stakeholder discussions.
• Prepare meeting agendas, minutes of meetings (MoMs), and action trackers.
• Follow up with relevant stakeholders to ensure timely completion of project activities.
• Support coordination of contracts, purchase orders, invoices, payment schedules, and vendor deliverables.

3. Project Controls & Governance

• Maintain project plans, milestone trackers, deliverable registers, RAID logs, and change request logs.
• Monitor project schedules and planned-versus-actual progress.
• Identify delays, risks, and outstanding actions, escalating issues where required.
• Maintain accurate project documentation, approvals, correspondence, and audit records.
• Support project governance, document control, change management, and compliance processes.
• Ensure adherence to project lifecycle procedures and organisational governance standards.

4. Data Management & Analysis

• Validate, reconcile, and maintain project data received from multiple stakeholders.
• Ensure accuracy, completeness, and consistency of project trackers, databases, and reports.
• Analyse project information to identify trends, risks, overdue actions, and areas requiring attention.
• Maintain project records and document repositories in line with information-management requirements.
• Support improvements to reporting templates, dashboards, and data-management processes.

5. Government Portals & Compliance Support

• Use relevant government portals and digital platforms for project submissions, approvals, correspondence, and documentation.
• Coordinate with government entities to follow up on submissions, approvals, requests, and project-related documentation.
• Maintain records in accordance with government, client, and organisational requirements.
• Support compliance reporting, audit preparation, and document retrieval.

Required Qualifications & Experience

• Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, or a related discipline.
• 3–5 years of relevant experience in PMO coordination, project coordination, project support, project reporting, or project administration.
• Previous experience supporting projects within a government or semi‑government entity, security solutions provider, systems integrator, technology company, or similarly regulated environment.
• Demonstrable hands‑on experience using government portals for submissions, approvals, documentation, or project coordination.
• Experience preparing project status reports, dashboards, KPI reports, and management presentations.
• Strong experience maintaining project trackers, milestone plans, action logs, risk registers, issue logs, and deliverable registers.
• Good understanding of project governance, project controls, and project lifecycle management.
• Familiarity with PMI/PMBOK principles or recognised project management methodologies is preferred.
• PMP, CAPM, PRINCE2, Agile, or equivalent certification will be an advantage.

Technical Skills

• Advanced Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, advanced formulas, data validation, reconciliation, conditional formatting, dashboards, and charts.
• Proficiency in Microsoft PowerPoint, Word, Outlook, and Teams.
• Working experience with MS Project for schedule and milestone tracking.
• Familiarity with SharePoint, document management systems, and workflow tools.
• Knowledge of Power BI, PPM tools, or project management platforms will be an advantage.

Language Requirements

• Fluency in written and spoken English is essential.
• Fluency in written and spoken Arabic is strongly preferred.
• Ability to prepare professional reports, stakeholder correspondence, and meeting minutes in both Arabic and English will be an advantage.

Ideal Candidate Profile

The ideal candidate is highly organised, analytical, and detail-oriented, with strong communication and follow-up skills. They should be comfortable coordinating with multiple stakeholders, managing competing priorities, maintaining confidential project information, and ensuring accurate and timely reporting in a structured, governance-driven environment.

Candidates with hands‑on government portal experience, strong advanced Excel/reporting capabilities, and relevant PMO/project coordination experience are particularly encouraged to apply.

Important Note – Mandatory Video Introduction

Candidates are required to submit a short video introduction highlighting their relevant PMO/project coordination experience, key skills, exposure to government portals, and suitability for this role.

Submission of the video introduction is mandatory to proceed further in the recruitment process.

Desired Candidate Profile

About the Role

• We are seeking a highly organised, detail-oriented, and proactive PMO Coordinator / Project Coordinator to support project delivery, reporting, governance, and stakeholder coordination within a government security solutions environment.
• The successful candidate will be responsible for maintaining accurate project data, tracking milestones and deliverables, preparing management reports and dashboards, coordinating with internal and external stakeholders, and ensuring project documentation complies with established governance and regulatory requirements.
• This role requires strong analytical, reporting, coordination, and follow-up skills, along with hands‑on experience working with government portals and project documentation in a regulated environment.