Planning & Scheduling Coordinator

Wasl Group; Dubai; On-site; AED 66,960 - 100,440; Full time

Job summary

Wasl Group is seeking a Planning Assistant to support AMSS planning activities, invoices, service entries, and DLD tasks. The role collaborates with finance, procurement, site teams and other departments to ensure timely completion of tasks.

You will handle data in CAFM/ERP systems, prepare planning reports, and assist with Ad hoc duties. A 3–5 year background in administration/planning is preferred.

Qualifications

• Diploma or bachelor degree in business administration, or equivalent from a recognized university.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Power BI.
• Experience with financial and procurement systems (e.g., Jager system).
• 3 to 5 years of professional experience in a related field.

Responsibilities

• Assist in updating preventive and corrective maintenance schedules under guidance.
• Maintain logs, records, and planning data in CAFM/ERP systems.
• Support preparation of planning reports and performance summaries.
• Follow up on pending tasks and peak issues to the Planning Supervisor.
• Assist in documenting meeting notes, action trackers, and scheduling updates.
• Documentation Verification - AutoCAD Drawings preparation and update.
• Provide coordination support between internal teams and outsourced vendors.
• Ensure accuracy and timeliness of planning-related data entries.
• Support compliance with UAE regulations and HSE requirements.

Skills

MS Office

Power BI

Excel

PowerPoint

Financial systems

Procurement systems

Education

Business Administration degree

Tools

Jager system

CAFM

ERP

AutoCAD

Job description

Wasl Group is seeking a Planning Assistant to support AMSS planning activities, invoices, service entries, and DLD tasks. The role collaborates with finance, procurement, site teams and other departments to ensure timely completion of tasks.

You will handle data in CAFM/ERP systems, prepare planning reports, and assist with Ad hoc duties. A 3–5 year background in administration/planning is preferred.