Planning Officer

Wasl Group; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Wasl Group, a leading Dubai-based real estate management company, is seeking a Planning Officer to ensure accurate data for assets and equipment and to oversee PPM work orders and inspections. The role reports to the Planning Manager in the Asset Management Services & Solutions division.

The position emphasizes maintaining master data, coordinating with IT for system readiness, and supporting SAP topics across AMSS.

Qualifications

• Degree or Diploma in IT / Facility management / Construction / Accounts
• 1-2 years of FM industry experience
• Experience with SAP Master Data and PPM workflows

Responsibilities

• Raise invoices for services as applicable by AMSS
• Manage master data in SAP for Hardware/Equipment and link to REFX units
• Prepare and issue PPM work orders and inspections
• Provide SAP support and training to AMSS staff
• Coordinate with IT for system readiness and security compliance
• Assist in CAPEX/major work data updates in SAP

Education

Degree / Diploma

Tools

SAP

Job description

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Born from the vision to elevate Dubai's global prominence, Wasl was founded on May 25, 2008, with the mission to transform the city into an even more captivating destination for residents, businesses, and visitors alike. Created from the union of the Dubai Development Board and Real Estate Department, Wasl embarked on a journey of seamless integration. This strategic merger not only streamlined operations but also empowered our team with enhanced expertise, enabling us to adopt dynamic, market-driven investment strategies.

Today, Wasl stands tall as a cornerstone of Dubai's real estate landscape. As one of the city's largest and most diversified real estate management companies, we proudly oversee an expansive portfolio of landmark assets, entrusted to us by DREC and other esteemed partners.

1. JOB DETAILS:

Position Title: Planning Officer
Reports to: Planning Manager
Division: Planning Section
Department: Asset Management Services & Solutions

2. POSITION SUMMARY:

To ensure that all the important data pertaining to Assets / Equipment is updated regularly and available at all times.; To ensure that the new assets are handed over safely and efficiently in a timely manner.

To ensure all the PPM Workorders and Inspection workorders are prepared and Issued.

To ensure that the Operational Support and FMSP Support on availability of System and Mobility Device Support

3. JOB DIMENSIONS:

Number of Staff Supervised
Direct Reports: Nil
Total Reports: Nil

4. KEY RESPONSIBILITIES AND PERFORMANCE STANDARDS:

Key Accountabilities:

Raise invoices for all chargeable services provided by AMSS department.

Insurance management

Raise invoices for all Insurance claims and follow for the Payments.

Projects Takeover

Check the document submission as per the SOP, prepare the Forms to hand over to PM for Leasing.

Master Data Management

Create all Master Data in SAP on Hierarchy for smooth Functioning of AMSS Operation. Functional Location, Equipment, Measuring Point, PPM Plan, check List, PPM Measuring Points, etc. Maintain the Respective Partners’ responsibility and link the relevant REFX Units.

CAPEX / Variable works management / Tijori Open Text Workflow Management

Check the relevant PO for the CAPEX and Major Jobs and update the Master Data with the relevant information of Equipment, Cost, warranty, etc. Tijori Workflow Approval Management

SAP Approvals and Roles Management

Maintain the Relevant Role for the AMSS Staff and the approval DOA in the System. Review the Roles every Quarter.

Generate the weekly, Monthly, Weekly, Monthly reports. Also, any specific reports as and when required.

SAP Support and Training

Provide SAP Support to the AMSS Staff and the FM Service providers and training all staff

PPM Workorder Management

To have all the PPM Schedule and Orders in SAP System / Mobility as per the contract

FM Service Provider CAFM PPM

To verify the PPM Schedule of SAP and FMSP CAFM PPM Schedule and upload the CAFM PPM Numbers in SAP to the relevant SAP PPM Workorders.

Mobility Management

Provide Mobility support to provide User ID, Employee ID, Material Codes to Use Mobility and book Manhours and Materials in SAP, to the FM Service Providers and training to all Staff.

Preparing & providing new requirements to IT and testing system before rolling out. DR Testing as requested by IT.

IT Security

1) Read, Understand and comply with all applicable Information Security Policies and Procedures of wasl.
2) Co-operate, co-ordinate and share information with Internal/External Audit teams as appropriate and applicable.
3) Attend Information Security Awareness sessions conducted by the wasl IT Department.

5. COMMUNICATIONS and WORKING RELATIONSHIPS:

• Internal: Procurement, Finance, IT, Property Management
• External: FM Service Provider, DCD, DM, DEWA, EMPOWER, EMICOOL, AQUACOOL,

6. CONTEXT, WORK ENVIRONMENT AND DECISION-MAKING AUTHORITY:

7. FINANCIAL RESPONSIBILITIES AND ACCOUNTABILITIES:

8. SELECTION CRITERIA:

Qualifications and Experience (Essential):

Ser

Educations

Explanations

Type

1

Formal Education

Degree / Diploma

Preferably in IT / Facility management / Construction / Accounts

2

Experience

1 - 2 years

FM Company

Note: This job description provides a broad indication of the role and responsibilities of the position. The position holder may be required to perform additional tasks and responsibilities not listed here, in line with organizational needs and changes in business priorities.

Our Values

At Wasl, we are more than just a real estate company. We are active contributors to Dubai's thriving economy, fostering enduring relationships with our valued stakeholders. Our customer-centric approach is rooted in trust, respect, and a relentless pursuit of innovation in every aspect of asset management.