Personal Secretary ( Female )

iTech Solutions; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

iTech Solutions in Dubai is seeking a highly organized Personal Secretary to provide comprehensive administrative and executive support to the CEO/Managing Director, ensuring discretion and professionalism in a fast-paced, culturally diverse environment. The role requires calendar management, travel coordination, confidential correspondence, and close collaboration with senior leadership.

Excellent English communication and strong MS Office skills are essential; willingness to travel

Qualifications

• Bachelor's degree or equivalent qualification.
• 3-5+ years of experience as a Personal Secretary or EA.
• Excellent verbal and written English skills.
• High level of confidentiality and professionalism.
• Organized, proactive and able to work with senior leadership.
• Willingness to travel internationally on short notice.

Responsibilities

• Manage the CEO's calendar, appointments, meetings and travel arrangements.
• Coordinate domestic and international travel, visas, accommodation and itineraries.
• Handle confidential correspondence, reports, presentations and documents.
• Screen calls, emails and visitors; prepare agendas and take minutes.
• Liaise with clients, partners and internal departments professionally.
• Organize events, meetings and executive schedules.
• Assist with personal and business-related administrative tasks as required.
• Ensure confidentiality is maintained at all times.
• Be available to travel with the CEO for business trips when required.

Skills

Calendar management

Travel coordination

Executive support

MS Office

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Role & responsibilities

Job Title: Personal Secretary to the CEO / Managing Director

We are seeking a highly organized, discreet, and proactive Personal Secretary to provide comprehensive administrative and executive support to the CEO/Managing Director. The ideal candidate will be flexible, professional, adaptable to dynamic work environments, and comfortable working closely with senior leadership while maintaining the highest standards of confidentiality.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Coordinate domestic and international business travel, including visas, accommodation, and itineraries.
• Handle confidential correspondence, reports, presentations, and documentation.
• Screen phone calls, emails, and visitors on behalf of the CEO.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Liaise with clients, business partners, and internal departments professionally.
• Organize events, business meetings, and executive schedules.
• Assist with personal and business-related administrative tasks as required.
• Ensure all confidential information is handled with absolute discretion.
• Be available to travel with the CEO for business trips when required.

Candidate Profile

• Bachelor's degree or equivalent qualification.
• 3-5+ years of experience as a Personal Secretary, Executive Assistant, or similar role.
• Excellent verbal and written communication skills in English (additional languages are an advantage).
• Strong organizational, multitasking, and time-management skills.
• High level of professionalism, integrity, and confidentiality.
• Well-groomed with a professional appearance suitable for representing senior management.
• Open-minded, adaptable, and able to work effectively in diverse cultural and international business environments.
• Comfortable working closely with senior executives in a fast-paced environment.
• Willingness and ability to travel internationally on short notice.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Strong problem-solving skills with the ability to work independently.

Preferred candidate profile

• Positive attitude and a proactive approach to work.
• High emotional intelligence and interpersonal skills.
• Flexible working hours when business needs require.
• Ability to prioritize multiple tasks under pressure.
• Ready to shift to Oman / Dubai
• Open Minded Presentable Candidates, who wants to earn and grow with us.
• Strong attention to detail and commitment to excellence.

Compensation

Salary and benefits will be competitive and commensurate with qualifications and experience.