Personal Assistant To CEO

SportsInc; Dubai; On-site; AED 120,000 - 240,000; Full time

Job summary

SportsInc in Dubai seeks a highly organized Personal Assistant to support the CEO and his family. The role requires discretion, resourcefulness, and the ability to manage both business and personal responsibilities with the highest level of confidentiality.

The ideal candidate will have 3–5 years of PA experience with complex calendar management and travel coordination, and strong English communication. Proficiency in Microsoft Office and Google Workspace is essential.

Qualifications

• 3 to 5 years of experience as a Personal Assistant, with proven expertise in complex calendar management and travel coordination.
• Technical proficiency in Microsoft Office and Google Workspace.
• Excellent written and verbal English communication, strong problem-solving abilities, and superior time management.
• Proactive, self-motivated, and capable of working independently with meticulous attention to detail.

Responsibilities

• Handle confidential information with absolute discretion.
• Organize local and international travel, including flights, hotels, visas, transportation, and itineraries.
• Coordinate with household staff, drivers, suppliers, contractors, and service providers.
• Manage family schedules, appointments, school activities, medical appointments, and personal commitments.
• Assist with property management, maintenance, and household administration when required.
• Liaise with government authorities, banks, embassies, and other external organizations.
• Source quotations, negotiate with vendors, and oversee procurement when necessary.
• Anticipate the CEO’s needs and resolve issues proactively - very important.
• Be available to handle urgent matters outside normal office hours when required.

Skills

Calendar management

Travel coordination

Executive support

Education

Bachelor's degree advantageous

Tools

Microsoft Office

Google Workspace

Job description

Job description:

We are on the search for a highly organized, proactive, and trustworthy Personal Assistant to provide support to the CEO and his family. The ideal candidate must be professional, discreet, resourceful, and capable of managing both business and personal responsibilities with the highest level of confidentiality.

Key Responsibilities:

• Handle confidential information with absolute discretion.
• Organize local and international travel, including flights, hotels, visas, transportation, and itineraries .
• Coordinate with household staff, drivers, suppliers, contractors, and service providers.
• Manage family schedules, appointments, school activities, medical appointments, and personal commitments.
• Assist with property management, maintenance, and household administration when required.
• Handle banking, bill payments, renewals, subscriptions, and documentation as instructed.
• Liaise with government authorities, banks, embassies, and other external organizations.
• Maintain accurate records, filing systems, and important documents.
• Source quotations, negotiate with vendors, and oversee procurement when necessary.
• Anticipate the CEO’s needs and resolve issues proactively - very important.
• Be available to handle urgent matters outside normal office hours when required.

Skills

The Ideal Candidate:

• Experience & Education: 3 to 5 years of experience as a Personal Assistant, with proven expertise in complex calendar management and travel coordination. A Bachelor’s degree is highly advantageous.
• Technical Skills: Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Core Competencies: Exceptional written and verbal English communication skills, strong problem-solving abilities, and superior time management with a track record of handling multiple priorities accurately under pressure.
• Work Style & Attributes: Proactive, self-motivated, and capable of working independently with minimal supervision while maintaining meticulous attention to detail.
• Professionalism & Discretion: Demonstrates high integrity, honesty, and strict confidentiality when dealing with executives, VIPs, family members, and suppliers.
• Personal Traits: Professional appearance, calm demeanor, positive attitude, adaptable to changing priorities, and committed to a service-minded approach to excellence

N.B:

This position is ideal for someone is passionate about providing exceptional support across both executive and family affairs. The role requires a very high level of flexibility, proactiveness, and adaptability.