Personal Assistant to Chief Executive Officer

WDP Jets Aviation; Dubai; Ibrido; AED 180.000 - 320.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Visa/Work permit support

Flexible with remote days (PA track)

International travel

Descrizione del lavoro

WDP Jets Aviation in Dubai is looking for a highly organized assistant to provide direct, high-trust support to the Principal across business operations, private life, university studies and a property portfolio. This combined EA/PA role can be a single track or two specialists.

You will manage calendars, arrange travel, handle correspondence and oversee properties and staff, all with discretion across multiple time zones.

Competenze

• 3+ years in PA/EA roles, UHNW/family office preferred.
• Meticulous and highly organized with confidentiality.
• Fluent English; Arabic and/or French is a plus.
• Willing to sign NDA and complete background checks.
• Valid UAE driving licence is essential for PA and combined tracks.

Mansioni

• Manage the business and personal calendars across multiple time zones.
• Organise meetings, host guests, and coordinate events and official visits.
• Draft and manage executive, legal and diplomatic correspondence.
• Prepare Excel trackers, reports and presentations.
• Plan business travel end-to-end, including private aviation logistics.
• Manage personal schedule, household staff, drivers and service providers.
• Oversee properties, tenancy renewals, rent collection, and contractors.
• Track finances, bills and payments with proper reconciliation.

Strumenti

Excel

PowerPoint

CRM systems

Descrizione del lavoro

WDP Jets Aviation is hiring a highly organised, discreet, service-oriented and proactive assistant to provide direct, high-trust support to the Principal across business operations, private life, university studies and a property portfolio.

This is a dynamic, high-availability role. The Principal works across multiple time zones and travels at short notice. From time to time, you will also support another principal at the office or members of the Principal's family, including her spouse.

ONE ROLE OR TWO

We will hire one exceptional candidate for a combined EA/PA role (preferred), or two specialists:

• Executive Assistant: business side, office-based
• Personal Assistant: private side, flexible with occasional remote days

Please state your preferred track in your application.

WHAT YOU WILL DO

Executive Assistant

• Manage the business calendar, meetings and deadlines across the group's companies and time zones
• Organise client meetings, host guests at the office, and coordinate events and official visits
• Draft and manage executive, legal and diplomatic correspondence
• Prepare Excel trackers, reports and presentations
• Plan business travel end to end, including private aviation logistics

Personal Assistant

• Manage the personal schedule, household staff, drivers and service providers
• Manage the academic calendar for university law studies: classes, exams, deadlines and university administration
• Manage properties and tenants: tenancy renewals, Ejari, rent collection, maintenance contracts and contractors
• Oversee vehicles, dog care and personal travel, including last-minute trips

Both tracks

• Track finances, bills and payments, and handle petty cash and cards with every transaction recorded and reconciled
• Build and maintain Excel sheets and inventories for finances, household, valuables and properties
• Anticipate needs and act before being asked
• Stay responsive across time zones and travel at short noticeSupport other principals and family members when required
• Handle all information with absolute discretion

WHAT WE ARE LOOKING FOR

• 3+ years as a PA, EA or similar role. UHNW, family office, luxury or aviation experience strongly preferred
• Meticulous and highly organised, with near-obsessive attention to detail
• Service-oriented, proactive and able to anticipate needs
• Highly tech savvy, with advanced Excel
• Proven experience managing money, budgets and inventories
• Valid UAE driving licence (essential for the PA and combined tracks)
• High availability and flexibility for spontaneous travel
• Excellent English. Arabic and/or French is an advantage
• Willing to sign an NDA and complete background checks
• A genuine love for dogs

A MAJOR PLUS

• Legal, diplomatic, government or international organisation experience
• Dubai property management knowledge (Ejari, RERA, DEWA)
• Valid Schengen, US or Canada visas, or a passport that does not require them
• A network in aviation, real estate or luxury

WHAT WE OFFER

• Salary as per market, depending on experience
• Performance-based bonuses and commission opportunities across the group's companies
• Flexible working with occasional remote days (PA track)
• UAE employment visa and health insurance
• International travel and exposure to executive-level operations across aviation, real estate, diplomacy and luxury