Personal Assistant

Irwin & Dow; Dubai; Remote; AED 300,000 - 420,000; Full time

Job summary

Irwin & Dow is seeking a highly professional Personal Assistant for an UHNW family based in the UAE. The role is predominantly remote, with in-person meetings at the family residence or in downtown Dubai as needed.You will support both principals with personal business, manage household staff, visas, payroll and supplier contracts, and coordinate travel or project work. The role offers longevity and growth as the family’s needs evolve, with salary discussed at interview.

Qualifications

• Proven experience as Personal Assistant to UHNW individuals.
• Strong organizational and multitasking skills.
• Ability to coordinate with service providers, lawyers, and personal bankers.
• Willingness to travel occasionally.

Responsibilities

• Manage household staff schedules and payroll.
• Coordinate visa administration and travel logistics.
• Oversee property maintenance and running costs of residence/yacht.
• Prepare reports and assist with meetings for the principals.
• Liaise with external partners and service providers as needed.

Skills

Discretion & confidentiality

Calendar management

Liaison with lawyers/bankers

Vendor management

Project coordination

Travel coordination

Tools

MS Office

Payroll software

Job description

We are seeking a highly professional and discreet Personal Assistant for an UHNW family based in UAE. The role will be fully remote, with in person meetings often at the family’s residence or in the Downtown area of Dubai.The role will support both husband and wife with various personal business interests and philanthropic endeavours. The male Principal is an entrepreneurial investor in several significant business start-ups, and the role will assist in him in reading reports, preparation and research prior to meetings with founders and management teams and on occasion attend with him. He also has extensive charitable interests overseas, which will include liaising with various entities, lawyers and personal bankers. The female Principal is currently in the process up setting up a new business and the PA will offer support with assisting in setting up the licence, securing offices and day to day administrative functions.

The residence is a large property which requires considerable oversight, including constant snagging, maintenance and control of running costs of the property and the yacht. The PA will also manage all household staff and family logistics. This will include household staff and driver schedules, visa administration, payroll, as well as managing payments and contracts with all service providers. There will also be adhoc project work, including overseas property refurbishment coordination, where there may be occasional travel required.This is an exciting opportunity to make this role your own and ideally the family are seeking someone who wants longevity and growth as the role expands and requirements change. The scope is broad and there will be limited weekend or after-hours work, as they are quite protective of family time. There is a large about of flexibility with this role and salary will be discussed at interview stage.