Personal Assistant/Secretary Assistant to General Manager

Maseera; Abu Dhabi; Presencial; AED 33.000 - 56.000; Jornada completa

Descripción de la vacante

REAP HR & Recruitment Consultancy is seeking a highly organized Personal Secretary to the General Manager for an automotive client in Al Ain. The role provides executive support, manages confidential documentation, and coordinates schedules and travel.

The ideal candidate will be fluent in Arabic and English, with 2–4 years of executive secretarial experience and strong MS Office skills, enabling professional correspondence and efficient office operations.

Formación

• Bachelor's Degree in Business Administration, Executive Secretarial Studies, or a related administrative discipline.
• Minimum 2–4 years of executive secretarial work or office administration.
• Excellent written and spoken Arabic and English.
• Strong proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Excellent business email management and formal correspondence skills.
• Strong ability to prepare official letters, reports, meeting minutes, and administrative documentation.

Responsabilidades

• Manage the General Manager's daily calendar, appointments, meetings, conferences, and official visits.
• Organize internal and external meetings and prepare agendas, documents, and minutes.
• Draft and proofread professional letters, reports, and administrative documents in Arabic and English.
• Maintain organized filing systems and confidential records.
• Arrange domestic and international travel and coordinate related logistics.

Conocimientos

Bilingual communication

Organizational skills

Time management

Interpersonal skills

Educación

Bachelor's degree in Business Administration or related field

Herramientas

Microsoft Office

Word

Excel

PowerPoint

Descripción del empleo

Personal Assistant/Secretary Assistant to General Manager

Job Title: Secretary to the General Manager/ Personal Assistant to General Manager Company: REAP HR & Recruitment Consultancy Job Type: Full-Time Experience: 2 4 Years Department: General Manager's Office Reporting To: General Manager Location: Al Ain, Abu Dhabi Salary: AED 3,000-AED 5,000Job Summary REAP HR & Recruitment Consultancy is seeking a highly organized, professional, and experienced Personal Secretary to the General Manager for one of our Automotive industry client based in Al Ain. The successful candidate will provide comprehensive administrative and executive support to the General Manager, ensuring the efficient daily operation of the executive office. The role requires excellent organizational abilities, strong Arabic and English communication skills, professional correspondence management, and the ability to coordinate executive schedules, meetings, business travel, and confidential documentation. The ideal candidate must demonstrate professionalism, discretion, attention to detail, and the ability to work independently in a demanding executive environment.

Key Duties & Responsibilities

• A. Executive Calendar & Schedule Management Manage the General Manager's daily calendar, appointments, meetings, conferences, and official visits. Coordinate schedules with internal departments, senior executives, and external stakeholders. Prioritize appointments and ensure effective time management. Arrange and confirm executive meetings and important engagements.
• B. Meetings & Administrative Coordination Organize internal and external meetings for the General Manager. Prepare meeting agendas, documents, presentations, and meeting rooms. Record accurate meeting minutes and maintain action-item records. Follow up with departments regarding management decisions and assigned tasks. Ensure timely communication and coordination between the General Manager's office and other departments.
• C. Executive Correspondence & Communication Manage incoming and outgoing emails, telephone calls, messages, and official correspondence. Draft and proofread professional letters, reports, and administrative documents in Arabic and English. Communicate professionally with senior management, employees, clients, and external stakeholders. Handle sensitive communications with discretion and confidentiality.
• D. Documentation & Records Management Maintain organized physical and electronic filing systems. Ensure proper documentation, record security, and confidentiality. Track assignments, management instructions, and departmental follow-ups. Ensure important documents and records are readily accessible when required.
• E. Business Travel & Hospitality Coordination Arrange domestic and international business travel for the General Manager. Coordinate flight bookings, hotel reservations, visa applications, and travel itineraries. Welcome executive guests and coordinate official visits. Arrange appropriate hospitality and meeting logistics.

Candidate Requirements & Qualifications

• Bachelor's Degree in Business Administration, Executive Secretarial Studies, or a related administrative discipline.
• Minimum 2 4 years of relevant experience in executive secretarial work or office administration.
• Excellent written and spoken Arabic and English.
• Strong proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Excellent business email management and formal correspondence skills.
• Strong ability to prepare official letters, reports, meeting minutes, and administrative documentation.
• Excellent organizational, multitasking, and time-management skills.
• Ability to manage confidential information professionally.
• Strong communication and interpersonal skills.

Preferred Qualifications

• Previous experience directly supporting a General Manager, CEO, or senior executive.
• Experience coordinating executive meetings and international business travel.
• Experience managing administrative activities within a senior management office.
• Pr