Real Estate & Property Administrator

Urban Ridge Supplies; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Urban Ridge Supplies seeks an experienced Real Estate & Property Administrator to oversee day-to-day administration of its real estate portfolio in Dubai. You will act as the central contact for property administration, facility services, utilities and payments, tenant coordination, and vendor management.

The ideal candidate has real estate agency experience, strong organizational and communication skills, and the ability to manage multiple properties and stakeholders.

Qualifications

• Prior experience working in a real estate agency is mandatory.
• Experience in property management, real estate administration, or a similar role is highly preferred.
• Fluent English with excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Ability to manage multiple properties, tasks and stakeholders simultaneously.

Responsibilities

• Centralize and manage all property-related accounts and access under a single set of logins and email address.
• Monitor and coordinate payments for DEWA, Empower, service charges, and other property-related expenses.
• Maintain, organize, and update all company and property-related documentation.
• Ensure property records and administrative information are accurate and up to date.
• Create and manage property listings across relevant platforms.
• Maintain regular communication and coordination with real estate agents.
• Issue and manage viewing passes and coordinate access for property viewings.
• Liaise with tenants and agents throughout the leasing process.
• Coordinate property viewings, access, and related requirements.
• Oversee and control the collection of cash payments and cheques from tenants.
• Maintain accurate records of property-related transactions and activities.
• Coordinate and arrange facility management services across all units, including cleaning, maintenance, and technical support.
• Monitor the quality and timely completion of facility and maintenance services.
• Respond promptly to maintenance issues and coordinate their resolution.
• Manage relationships with maintenance and service vendors.
• Coordinate and monitor vendor contracts and service agreements.

Skills

Real Estate Administration

Property Management

Real Estate Agency Operations

Tenant Coordination

Agent Coordination

Property Listings

Facility & Maintenance Coordination

Vendor Management

Utilities & Payment Administration

Documentation & Record Keeping

Strong English Communication

Organization & Multitasking

Job description

Role Summary

We are looking for an experiencedReal Estate & Property Administratorto join a Family Office and oversee the day-to-day administration of its real estate portfolio.

The role will serve as a central point of contact forproperty administration, facility services, utilities and payments, tenant and agent coordination, property access, documentation, and vendor management.

The ideal candidate will have prior experience working within areal estate agency, with strong organizational and communication skills and the ability to manage multiple properties and stakeholders.

Location:Dubai, UAE
Employment Type:Full-Time
Industry:Family Office / Real Estate

Key Responsibilities

Administration

• Centralize and manage all property-related accounts and access under a single set of logins and email address.

• Monitor and coordinate payments forDEWA, Empower, service charges, and other property-related expenses.

• Maintain, organize, and update all company and property-related documentation.

• Ensure property records and administrative information are accurate and up to date.

Property Management

• Create and manage property listings across relevant platforms.

• Maintain regular communication and coordination withreal estate agents.

• Issue and manage viewing passes and coordinate access for property viewings.

• Liaise with tenants and agents throughout the leasing process.

• Coordinate property viewings, access, and related requirements.

• Oversee and control the collection ofcash payments and cheques from tenants.

• Maintain accurate records of property-related transactions and activities.

Facility Management

• Coordinate and arrange facility management services across all units, includingcleaning, maintenance, and technical support.

• Monitor the quality and timely completion of facility and maintenance services.

• Respond promptly to maintenance issues and coordinate their resolution.

• Manage relationships with maintenance and service vendors.

• Coordinate and monitor vendor contracts and service agreements.

Requirements

• Prior experience working in a real estate agency is mandatory.

• Experience inproperty management, real estate administration, or a similar roleis highly preferred.

• Experience coordinating facility management or maintenance services is an advantage.

• Fluent English, with excellent written and verbal communication skills.

• Strong organizational and administrative skills.

• Ability to manage multiple properties, tasks, and stakeholders simultaneously.

• Strong attention to detail and follow-through.

• Comfortable coordinating with real estate agents, tenants, vendors, and service providers.

• Good working knowledge of Microsoft Office and general administrative systems.

Key Skills

• Real Estate Administration

• Property Management

• Real Estate Agency Operations

• Tenant & Agent Coordination

• Property Listings

• Facility & Maintenance Coordination

• Vendor Management

• Utilities & Payment Administration

• Documentation & Record Keeping

• Strong English Communication

• Organization & Multitasking