Personal Assistant

Dr Joy Dental Clinics; Dubai; On-site; AED 144,000 - 216,000; Full time

Benefits offered by this job

Competitive salary

Performance-based incentives

Career progression opportunities

Onsite amenities

Company-sponsored trainings

Job summary

Dr Joy Dental Clinics in Dubai is seeking a dynamic Personal Assistant to support the executives at our Jumeirah Lakes Towers office. This onsite role focuses on prioritizing schedules, coordinating calendars, and delivering confidential administrative support.

You will prepare correspondence and presentations, arrange travel, screen communications, and help with ad hoc projects. Exceptional organizational skills, meticulous attention to detail, and excellent written and verbal communication are

Qualifications

• Proficient in Microsoft Excel for data handling.
• Accurate and fast typing skills.
• Excellent verbal and written communication abilities.
• Demonstrated experience managing executive calendars.
• Exceptional organizational and time-management skills.
• Attention to detail and problem-solving capabilities.

Responsibilities

• Manage and coordinate complex calendars, appointments, and meetings for executives
• Prepare correspondence, presentations, and reports using Microsoft Excel and other relevant tools
• Screen calls, handle email communications, and act as a point of contact for internal and external parties
• Arrange travel bookings, accommodations, and detailed itineraries
• Maintain confidentiality of sensitive information at all times
• Perform various office tasks, including filing, data entry, and expense tracking
• Proactively anticipate administrative needs and support ad hoc projects as required

Skills

Microsoft Excel

Typing

Communication

Executive calendar management

Tools

PowerPoint

Word

Job description

Role Overview

We are seeking a dynamic Personal Assistant to join our professional team. As part of our team in Jumeirah Lakes Towers, you'll work in an ONSITE environment supporting daily operations and providing critical administrative assistance to executives. Your ability to prioritize and manage schedules, communicate effectively, and handle confidential information will be instrumental to success in this pivotal role.

Responsibilities

• Manage and coordinate complex calendars, appointments, and meetings for executives
• Prepare correspondence, presentations, and reports using Microsoft Excel and other relevant tools
• Screen calls, handle email communications, and act as a point of contact for internal and external parties
• Arrange travel bookings, accommodations, and detailed itineraries
• Maintain confidentiality of sensitive information at all times
• Perform various office tasks, including filing, data entry, and expense tracking
• Proactively anticipate administrative needs and support ad hoc projects as required

Must have requirements

• Strong proficiency in Microsoft Excel
• Accurate and fast typing skills
• Excellent verbal and written communication abilities
• Demonstrated experience managing executive calendars
• Exceptional organizational and time-management skills
• Attention to detail and problem-solving capabilities

Nice to have requirements

• Previous experience supporting C-level executives
• Proficiency in PowerPoint and Word for report and presentation preparation
• Experience in event planning or project coordination
• Knowledge of office management systems and procedures
• Multilingual abilities are a plus

Perks and Benefits

• Competitive salary and performance-based incentives
• Dynamic office environment with supportive colleagues
• Opportunities for career progression and professional development
• Onsite amenities such as cafes and wellness facilities
• Access to company-sponsored trainings and events