Executive Assistant

DESERT FACE TRADING LLC; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

DESERT FACE TRADING LLC is seeking an Executive Assistant (Filipino) to provide comprehensive administrative support to senior management. The role requires excellent communication, high attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

Key duties include managing calendars and travel, preparing reports and presentations, screening calls and emails, and coordinating with internal teams and external clients.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3–5 years of experience as an Executive Assistant or Personal Assistant.
• Excellent written and verbal communication in English.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time-management skills.
• Ability to maintain confidentiality and integrity.
• Experience in the UAE is preferred.

Responsibilities

• Provide full administrative and secretarial support to senior management.
• Manage calendars, schedule meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Screen phone calls, emails, and visitors professionally.
• Coordinate with internal departments and external clients on behalf of management.
• Maintain confidential files, records, and business documents.
• Monitor office supplies and coordinate administrative requirements.
• Assist in preparing reports, budgets, and business presentations.
• Organize meetings, conferences, and company events.
• Follow up on pending tasks and ensure timely completion of directives.
• Handle visa applications, hotel bookings, flight reservations, and travel itineraries when required.
• Support HR and administrative functions as assigned.
• Perform other duties assigned by management.

Skills

Communication skills

Organizational skills

Multitasking

Time management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

We are seeking a highly organized and proactive Executive Assistant (Filipino) to provide comprehensive administrative and executive support to senior management. The ideal candidate should have excellent communication skills, strong attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

Key Responsibilities

• Provide full administrative and secretarial support to senior management.
• Manage calendars, schedule meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Screen phone calls, emails, and visitors professionally.
• Coordinate with internal departments and external clients on behalf of management.
• Maintain confidential files, records, and business documents.
• Monitor office supplies and coordinate administrative requirements.
• Assist in preparing reports, budgets, and business presentations.
• Organize meetings, conferences, and company events.
• Follow up on pending tasks and ensure timely completion of management directives.
• Handle visa applications, hotel bookings, flight reservations, and travel itineraries when required.
• Support HR and administrative functions as assigned.
• Perform other duties assigned by management.

Requirements

• Filipino national (as specified by company requirements).
• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.
• Excellent written and verbal communication skills in English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time-management skills.
• Ability to work independently with minimal supervision.
• Professional appearance and excellent interpersonal skills.
• High level of integrity and ability to maintain confidentiality.
• Experience in the UAE is preferred.