Personal Assistant

Payfuture; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

PayFuture, a payments technology company, is seeking a highly organized Personal Assistant to support one of the Co-Founders in Dubai. You will orchestrate calendars, travel, and confidential information while partnering across the business to maximize efficiency in a fast-paced, entrepreneurial environment.

You will manage complex schedules across multiple time zones, prepare briefs and presentations, coordinate events, and assist with research and ad-hoc strategic initiatives, ensuring

Qualifications

• Proven experience as Personal Assistant/Executive Assistant or similar role.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• High attention to detail and discretion in handling sensitive information.

Responsibilities

• Manage complex calendars across multiple time zones with priority scheduling.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Act as gatekeeper and coordinate with internal/external stakeholders.
• Prepare meeting agendas, briefing materials, and follow-up items.
• Track priorities, deadlines, and deliverables with confidentiality and professionalism.
• Assist with personal administrative tasks and lifestyle management when required.
• Coordinate events, executive meetings, and special projects.
• Support research, data gathering, and ad-hoc business initiatives.
• Identify opportunities to improve processes and efficiency.

Skills

Organizational skills

Time management

Communication

Discretion

Google Workspace

Microsoft Office

Problem solving

Tools

Google Workspace

Microsoft Office

Job description

PayFuture is a payments technology company operating at the intersection of fintech, e-commerce, and emerging markets. We enable global merchants to access high-growth markets through a single integration, connecting businesses to local payment methods and consumers worldwide.

As we continue our growth journey, we are seeking a highly organised, proactive, and resourceful Personal Assistant to support one of our Co-Founders. This is a unique opportunity to work alongside a senior executive in a fast-paced, entrepreneurial environment where no two days are the same.

The Role

As Personal Assistant to the Co-Founder, you will act as a trusted partner, helping maximize efficiency, productivity, and focus. You will manage a wide range of administrative, operational, and personal responsibilities, ensuring seamless day-to-day execution across professional and personal priorities.

This role requires exceptional organizational skills, discretion, attention to detail, and the ability to anticipate needs before they arise. The ideal candidate thrives in dynamic environments, enjoys solving problems, and takes ownership of outcomes.

Responsibilities

• Manage complex calendars, scheduling meetings across multiple time zones and ensuring optimal prioritization of commitments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and detailed itineraries.
• Act as a gatekeeper and point of coordination for internal and external stakeholders.
• Prepare meeting agendas, briefing materials, presentations, and follow-up action items.
• Track priorities, deadlines, and key deliverables, ensuring timely execution and follow-through.
• Manage confidential information with the highest level of professionalism and discretion.
• Assist with personal administrative matters, appointments, and lifestyle management when required.
• Coordinate events, executive meetings, offsites, and special projects.
• Support the Co-Founder with research, data gathering, and ad-hoc business initiatives.
• Identify opportunities to improve processes, organization, and efficiency across daily operations.

What We're Looking For

• Previous experience as a Personal Assistant, Executive Assistant, Chief of Staff, or similar support role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High attention to detail and a proactive mindset.
• Strong problem-solving skills with the ability to work independently.
• Comfortable working across different time zones and managing changing priorities.
• Proficiency with Google Workspace, Microsoft Office, and productivity tools.
• Absolute discretion and professionalism when handling sensitive information.

What Success Looks Like

• The Co-Founder operates with increased focus and efficiency.
• Priorities, meetings, and commitments are proactively managed.
• Administrative and operational tasks are executed seamlessly.
• Potential issues are identified and resolved before they become problems.
• Communication and coordination across stakeholders run smoothly.