Executive Assistant

Trivium; United Arab Emirates; On-site; AED 143,444 - 184,428; Full time

Benefits offered by this job

Opportunity for growth in the role

Real ownership and trust

Occasional travel opportunities

Job summary

Trivium in Dubai is seeking a Life Manager / Executive & Personal Assistant to manage the founders’ calendars, coordinate events, and oversee the logistics of their personal and professional lives. This role offers a unique opportunity to work closely with two fast-growing businesses, with a focus on organization, support, and travel logistics.

The ideal candidate will have 3–5+ years of experience in similar roles, a keen interest in health and fitness, and the ability to thrive in a dynamic environment. An attractive compensation package of $3,500 – $4,500 per month based on experience is offered.

Qualifications

• 3–5+ years of experience in an EA, PA, Life Manager, or Chief of Staff role.
• Based in Dubai – non-negotiable.
• Demonstrably organized with verifiable examples.
• Comfortable working across personal and professional domains.
• Genuinely interested in health and fitness.
• Willing to travel occasionally for events.

Responsibilities

• Manage the founders’ calendars and reminders.
• Coordinate events and client communications.
• Handle full travel logistics and meal plans.
• Track open loops and ensure task completions.

Skills

Organizational skills

Calendar management

Communication support

Proficiency with AI tools

Event coordination

Travel logistics

Client onboarding

Tools

Google Workspace

Productivity platforms

Job description

Role Overview

Life Manager / Executive & Personal Assistant – Dubai, UAE – Full‑Time

You will manage the founders’ calendars, coordinate events, and control every aspect of their personal and professional lives. You’ll work on the ground in Dubai and sometimes across multiple locations, ensuring nothing falls through the cracks. This role offers a front‑row seat to two fast‑growing businesses and the autonomy that comes from real ownership and trust.

Key Responsibilities

• Both founders’ calendars – protecting their time, sending reminders, handling follow‑ups during sales calls
• Contracts and proposals – adjusting and sending on our behalf
• Client communication support and event coordination
• For the mentorship business: content uploads, module management, and platform organization on Skool
• Turning call recordings into SOPs and training materials using AI
• Client onboarding admin – adding people to groups, resolving access issues
• Slide decks, presentations, and supporting materials
• In‑person event organization as we scale
• Owning both founders’ task lists – ensuring nothing is missed or delayed
• Tracking open loops and chasing completions without being asked
• Keeping us accountable to our own commitments
• Meal plans aligned with fitness goals – calculating macros, liaising with chef or meal‑prep provider, adjusting as goals change
• Health bookings – blood tests, doctor appointments, healthcare communication and billing
• Full travel logistics – flights, hotels, itineraries, all handled to our preferences
• Group coordination – trips, dinners, events – payments, headcounts, communication, all organized
• Supplement inventory tracking and restocking before we run out
• Errands, online orders, returns, package pickups, building management, and banking
• Email and calendar management
• In‑person presence in Dubai – content shoots, videographer sourcing, location scouting
• Banking issues – calls, visits, access issues, refund chasing

Qualifications

• 3–5+ years of experience in an EA, PA, Life Manager, or Chief of Staff role
• Based in Dubai – non‑negotiable
• Verifiably, demonstrably organized – prove it with examples
• Comfortable working across personal and professional domains simultaneously
• Proficient with AI tools, Google Workspace, and productivity platforms
• Open to occasional travel when needed for events (expenses fully covered)
• Genuinely interested in health, fitness, and bio‑hacking – strong plus

Benefits

• $3,500 – $4,500/month USD based on experience, with room to grow as the role does
• Front‑row seat to two fast‑growing businesses and founders building them
• Real ownership and trust – no micromanagement
• High‑standard yet genuinely good environment
• Exposure to e‑commerce, digital advertising, and agency mentorship
• Occasional travel opportunities – events, trips, and new environments