Operations Assistant

Sunreef Yachts; United Arab Emirates; On-site; AED 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary and benefits package

Opportunity to work on innovative projects

Supportive and growth‑oriented work environment

Job summary

Sunreef Yachts is seeking an Operations Assistant to provide essential administrative and operational support to manage daily business activities efficiently.

This role requires a Bachelor's degree in Business Administration and 2–5 years of experience. Key responsibilities include managing meetings, coordinating with departments, and assisting in projects. The ideal candidate should possess excellent organizational skills, attention to detail, and proficiency in Microsoft Office Suite.

Qualifications

• 2–5 years of experience in executive support or operations coordination.
• Experience supporting senior executives or business owners is preferred.

Responsibilities

• Manage appointments, meetings, and travel arrangements.
• Coordinate with department heads to ensure timely completion of tasks.
• Prepare reports, spreadsheets, and documentation as required.
• Support planning and coordination of special projects.

Skills

Organizational skills

Time-management

Communication skills

Proficiency in Microsoft Office Suite

Problem-solving skills

Education

Bachelor's degree in Business Administration or related field

Job description

The Operations Assistant will provide administrative, operational, and organizational support to the Owner, ensuring the efficient management of daily business activities. The role requires strong coordination skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Executive Support
  • Manage appointments, meetings, and travel arrangements.
  • Coordinate and prepare meeting agendas, presentations, reports, and correspondence.
  • Screen calls, emails, and other communications.
  • Take meeting minutes and follow up on action items.
• Operations Coordination
  • Assist in monitoring daily business operations and project progress.
  • Coordinate with department heads to ensure timely completion of tasks and projects.
  • Track operational deadlines and provide regular status updates to the Owner.
  • Support implementation and improvement of operational processes and procedures.
• Administrative Duties
  • Maintain organized records, files, contracts, and confidential documents.
  • Prepare reports, spreadsheets, and business documentation as required.
  • Process and track approvals, purchase requests, and administrative paperwork.
  • Manage office supplies and coordinate administrative requirements.
• Communication & Stakeholder Management
  • Coordinate communications with clients, suppliers, partners, and external stakeholders.
  • Ensure timely follow‑up on requests and business matters.
• Project Support
  • Assist in planning and coordinating special projects and business initiatives.
  • Monitor project timelines and ensure deliverables are completed on schedule.
  • Conduct research and prepare summaries, presentations, and recommendations when required.

Qualifications

• Bachelor's degree in Business Administration, Management, Operations, or a related field.
• Minimum 2–5 years of experience in executive support, operations coordination, or administrative roles.
• Experience supporting senior executives or business owners is preferred.

Skills & Competencies

• Excellent organizational and time‑management skills.
• Strong written and verbal communication skills.
• High level of professionalism and confidentiality.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Strong problem‑solving and analytical skills.
• Attention to detail and accuracy.
• Ability to work independently and take initiative.

Reporting Line: Reports directly to the EA to CEO.

Key Performance Indicators (KPIs)

• Timely completion of assigned tasks and projects.
• Accuracy and efficiency of administrative support.
• Effective coordination between departments.
• Adherence to deadlines and follow‑up actions.
• Quality and timeliness of reports and documentation.

What We Offer

• Competitive salary and benefits package.
• Opportunity to work on innovative and sustainable projects.
• Supportive and growth‑oriented work environment.
• Exposure to international standards and advanced technologies.