Personal Assistant

Confidential Company; Ajman; On-site; AED 67,000 - 112,000; Full time

Job summary

Confidential Company in the United Arab Emirates seeks a Male Filipino Secretary to provide direct administrative and executive support to the Boss Managing Director. The role requires the candidate to be physically present with the Boss, manage calls and communications, coordinate schedules and handle day-to-day secretarial responsibilities.

Ideal candidates should be well-presented, proactive and highly organized, comfortable working closely with senior management.

Qualifications

• 2–5 years of experience as a secretary or executive assistant.
• Excellent English communication skills.
• Professional appearance and confident personality.
• Strong telephone etiquette and interpersonal skills.
• Proficient with MS Office (Word, Excel, Outlook).
• Highly organized and detail-oriented.
• Must be comfortable working closely with senior management.
• Immediate joiners are preferred.

Responsibilities

• Provide direct secretarial and administrative support to the Boss Managing Director.
• Stay available with the Boss during working hours and assist with day-to-day requirements.
• Attend, screen and manage incoming calls professionally.
• Take accurate messages and ensure important calls are communicated promptly.
• Manage the Boss's calendar, appointments, meetings and schedule.
• Coordinate meetings and communicate with clients, business partners and internal teams.
• Prepare and organize documents, reports, correspondence and presentations.
• Handle emails, follow-ups and routine business communication.
• Maintain confidentiality of sensitive business and personal information.
• Assist the Boss with travel arrangements and other administrative requirements.
• Coordinate with different departments and external parties on behalf of the Boss.
• Maintain proper filing and record-keeping of important documents.
• Perform other secretarial and administrative duties as assigned.

Skills

Excellent English communication

Telephone etiquette

Interpersonal skills

Organizational skills

Tools

MS Office (Word, Excel, Outlook)

Job description

Job Title

Secretary to Managing Director

Job Summary

We are looking for a Male Filipino Secretary to provide direct administrative and executive support to the Boss Managing Director. The ideal candidate should be well-presented, organized, proactive and comfortable working closely with senior management. The role requires the candidate to be physically present with the Boss, manage calls and communications, coordinate schedules and handle day-to-day secretarial responsibilities.

Key Responsibilities

• Provide direct secretarial and administrative support to the Boss Managing Director.
• Stay available with the Boss during working hours and assist with day-to-day requirements.
• Attend, screen and manage incoming calls professionally.
• Take accurate messages and ensure important calls are communicated promptly.
• Manage the Boss s calendar appointments meetings and schedule.
• Coordinate meetings and communicate with clients business partners and internal teams.
• Prepare and organize documents reports correspondence and presentations.
• Handle emails follow-ups and routine business communication.
• Maintain confidentiality of sensitive business and personal information.
• Assist the Boss with daily tasks reminders travel arrangements and other administrative requirements.
• Coordinate with different departments and external parties on behalf of the Boss.
• Maintain proper filing and record-keeping of important documents.
• Perform other secretarial and administrative duties as assigned.

Requirements

• 2–5 years of experience as a Secretary, Executive Secretary, Personal Assistant, or similar role.
• Excellent English communication skills.
• Professional appearance, good manners, and a confident personality.
• Strong telephone etiquette and interpersonal skills.
• Good knowledge of MS Office (Word, Excel, Outlook).
• Highly organized, reliable, and detail-oriented.
• Must be comfortable working closely with senior management.
• Immediate joiners are preferred.