Personal Secretary to MD

Bonfire Information Technology L.L.C; Dubai; On-site; AED 67,000 - 134,000; Full time

Job summary

Bonfire Information Technology L.L.C in Dubai is seeking a bold and well-spoken Receptionist Personal Secretary to be the face of the company, handling front desk duties and providing personal assistance to senior management. You will manage calendars, travel arrangements, and confidential information with discretion.

The role requires excellent English, polished communication, and strong organization in a fast-paced environment.

Qualifications

• Bold, confident, and professional appearance.
• Presentable with excellent interpersonal skills.
• Fluent in English (written and spoken); additional languages a plus.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work under pressure in a fast-paced environment.
• Prior experience as receptionist or personal assistant preferred.

Responsibilities

• Greet and welcome visitors professionally at the front desk.
• Answer and direct phone calls, take messages, handle inquiries.
• Manage mail, emails, and courier services.
• Ensure reception area is organized and well-presented.
• Provide admin support to senior management, including scheduling meetings and travel.
• Prepare reports and presentations as required.
• Coordinate tasks to ensure timely completion and maintain records.

Skills

Professional appearance

Interpersonal skills

English fluency

Organization

Multitasking

Pressure handling

Reception/PA experience

Tools

Microsoft Office

Job description

Job Description:

We are seeking a bold, presentable, and well-spoken individual for the role of Receptionist Personal Secretary. The ideal candidate will be the face of the company, managing front desk operations while providing personal assistance to the senior management team. If you have a dynamic personality, excellent communication skills, and a professional demeanor, this is the perfect opportunity for you.

Key Responsibilities:

• Reception Duties:
• Greet and welcome visitors in a friendly and professional manner.
• Answer and direct phone calls, take messages, and handle inquiries.
• Manage incoming and outgoing mail, emails, and courier services.
• Ensure the reception area is clean, organized, and well-presented.
• Personal Secretary Duties:
• Provide administrative support to senior management, including scheduling meetings, managing calendars, and organizing travel arrangements.
• Prepare reports, presentations, and doents as required.
• Coordinate and prioritize tasks to ensure timely completion.
• Handle confidential information with discretion.
• Who’s Broad and open Minded who’s Flexible with timing & traveling together when required who can be available 24/7
• Office Management:
• Monitor office supplies and coordinate with suppliers.
• Assist in organizing company events, meetings, and conferences.
• Maintain accurate records and filing systems.

Qualifications & Skills:

• Bold, confident, and professional appearance.
• Presentable with excellent interpersonal skills.
• Fluent in English (both written and spoken); knowledge of additional languages is a plus.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work under pressure and handle a variety of tasks in a fast-paced environment.
• Prior experience as a receptionist or personal assistant is preferred.

Personality Traits:

• Dynamic and outgoing personality.
• A team player with a proactive and problem-solving attitude.
• Ability to handle confidential information with discretion.
• Polished and professional communication skills.