Oracle Aconex - Document Controller

Dicetek LLC; Dubai; On-site; AED 72,000 - 108,000; Full time

Job summary

Dicetek LLC in Dubai is seeking an organized Document Controller to manage the upload, distribution and retrieval of project documentation within Oracle Aconex, ensuring strict version control.

You will conduct regular audits, resolve metadata issues, and develop workflows tailored to project needs to protect data integrity and facilitate access for stakeholders.

Qualifications

• Bachelor's degree is required.
• Certification or training in Document Management is an added advantage.
• 2–3 years of experience in document control, administration, or a similar role.
• Experience in real estate, construction, engineering, or contracting is preferred.

Responsibilities

• Manage upload, distribution and retrieval of project documentation in Oracle Aconex with strict version control.
• Identify and resolve document-related issues such as naming conflicts or incorrect metadata to maintain data integrity.
• Develop and implement clear document control procedures and workflows for project needs.
• Conduct regular audits of the Aconex system to ensure compliance with standards and contractual obligations.

Skills

Document control

EDMS

Organization

Attention to detail

Communication

Multitasking

MS Office

Data protection

Education

Bachelor's degree

Tools

Aconex

SharePoint

MS Office

Job description

Meticulously manage the upload, distribution and retrieval of all project documentation within Oracle Aconex, ensuring adherence to strict version control protocols. Proactively identify and resolve document‑related issues such as naming conflicts or incorrect metadata to maintain data integrity and accessibility. Develop and implement clear document control procedures and workflows tailored to specific project needs to streamline information flow. Conduct regular audits of the Aconex system to ensure compliance with project standards and contractual obligations.

Required Qualifications

• Bachelor's degree in any discipline.
• Certification or training in Document Management is an added advantage.
• Experience 2–3 years in document control, administration, or a similar role.
• Experience within the real estate, construction, engineering, or contracting industry is preferred.

Required Skills

• Strong knowledge of document control processes and best practices.
• Experience using Electronic Document Management Systems (EDMS), preferably Aconex.
• Excellent organizational and record‑keeping skills.
• Strong attention to detail and accuracy.
• Effective communication and coordination skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office applications.
• Understanding of document confidentiality and data protection requirements.

Technical Skills

• Proficiency in Electronic Document Management Systems (EDMS) such as Aconex, Microsoft SharePoint, or similar platforms.
• Strong working knowledge of Microsoft Office Suite (Excel, Word, and PowerPoint).
• Good understanding of the real estate and construction project lifecycle.
• Knowledge of document control standards, version control, and record management practices.

Key Competencies

• Excellent organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
• Strong communication and interpersonal skills with the ability to collaborate effectively with internal and external stakeholders.
• High level of accuracy and attention to detail in document management.
• Strong commitment to confidentiality, integrity, and handling sensitive information with discretion.