Document Controller (Aconex) - Project Docs Lead

Al Futtaim Private Company (LLC); Dubai; On-site; AED 70,000 - 110,000; Full time

Job summary

Al Futtaim Private Company (LLC) in Dubai seeks a Document Controller to manage project documentation, correspondence and administration across the department. You will ensure records are maintained, distributed, and archived using Aconex, supporting transparency and compliance through all project phases.

The role requires 3–5 years of document control experience, strong organizational and communication skills, and the ability to handle confidential information within a construction/real estate

Qualifications

• Bachelor's degree in Business Administration, Project Management, Engineering, Information Management or related field.
• 3–5 years of experience in document control or project administration.
• Experience in construction, engineering, real estate, cultural projects or similar preferred.
• Experience administering Aconex on complex projects involving multiple consultants, contractors, and internal stakeholders.

Responsibilities

• Administer and manage the project document control system using Aconex.
• Register, track, distribute and archive all incoming and outgoing correspondence, drawings, reports, RFIs, submittals and contractual documents.
• Maintain accurate document logs and ensure proper version control.
• Ensure timely circulation of documents to relevant stakeholders.
• Monitor submission workflows and ensure adherence to approved document control procedures.
• Set up and maintain project workflows, distribution matrices and access permissions within Aconex.
• Generate reports from Aconex on document status, overdue submissions and approval timelines.
• Provide basic user support and coordination related to Aconex usage.
• Organize meetings, prepare agendas and coordinate logistics.
• Record and distribute meeting minutes in a timely and professional manner.
• Maintain action trackers and follow up on pending items.
• Provide administrative support to the Cultural Projects Department Director and team members.

Skills

Aconex proficiency

Document control

Version control

Communication skills

Confidential documents handling

Education

Bachelor's degree in Business Administration/Project Management/Engineering/Information Management

Tools

Aconex

Job description

Al Futtaim Private Company (LLC) in Dubai seeks a Document Controller to manage project documentation, correspondence and administration across the department. You will ensure records are maintained, distributed, and archived using Aconex, supporting transparency and compliance through all project phases.

The role requires 3–5 years of document control experience, strong organizational and communication skills, and the ability to handle confidential information within a construction/real estate