Operations Support Administrative

JCDecaux Middle East; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

JCDecaux Middle East is seeking an Administrator to support the operations team across logistics, production, HR, finance and client servicing. You will assist with printing workflow, warehousing, inventory, reporting, and permit management in a fast-paced environment.

The role involves data entry in SAP, PO processing, report generation, and coordination of internal and external stakeholders. Dubai-based with a strong emphasis on accuracy and confidentiality.

Qualifications

• Degree in Business Administration.
• Minimum 2 years of local working experience.
• Excellent written and oral communication skills.
• Excellent computer skills, strong Excel knowledge.
• Experienced in SAP (procurement and logistics modules).
• Familiar with databases and stock management.
• Good clerical and administrative skills; honesty and reliability; confidentiality awareness.

Responsibilities

• Support operations team with end-to-end admin tasks.
• Prepare POs for printing contractors and coordinate with suppliers.
• Maintain ERP data in SAP and generate stock reports.
• Manage HR, inventory, and permit records.
• Produce monthly reports on expenditures and printing costs.
• Coordinate internal and external stakeholders.

Education

Degree in Business Administration

Tools

SAP (procurement & logistics)

Excel

Databases

Job description

Principal Accountabilities: The Administrator will support various business processes of the operations department related to its activities. Reporting to the Lead OPS Manager and in collaboration with Supervisory staff, s/he will be working with the team of approx. 30 technical employees to facilitate needs of internal (logistics, production, HR, finance and accounting, client servicing etc.) and external stakeholders (mainly – printing houses).

Duties and responsibilities:

Artwork Production & Print works Coordination

• To work closely with the inhouse artwork production team and oversee the printing workflow.
• Prepare Purchase Orders to printing contractors.
• Consolidation of documents upon goods receipt (quotations, delivery notes, purchase orders, invoices)
• Compiling of monthly reports on the printing works expenditures (PO statement) to the finance department
• Coordinate the shipment of artwork samples to clients and agencies.
• Maintain work orders, proofs of posting, and the posting database.

Warehouse Management

• To support warehousing with entry of data into ERP software (SAP) and to back up the logistics manager.
• Goods movements SAP.
• Generate stock reports
• Raise POs for non-printing requirements as required.
• Co-ordinate and process truck hire requests for operational requirements.

Inventory Management

• Manage advertising inventory management system (ODEX)
• Generate Build Status, Inventory, and Electricity Consumption reports.
• Update inventory specifications and asset information whenever required.

Reporting & Administration

• To prepare and maintain operational and departmental reports:
• Generate monthly printing expenditure reports and share analysis with Production team and Lead operations manager.
• HR reports including mobile bill consumption, carpool, and public transport.
• Weekly and monthly operational reports for management.
• Monitor team leaves applications.
• Manage the issue tracking system and operational requests by logging stakeholder queries, assigning them to the right owners, monitoring resolution, keeping requesters updated.

Database & Permit Management

• To maintain operational databases and permit records:
• DA access passes and related documentation.
• Vehicle passes, parking permits, and related records.
• Staff employment visas monitoring
• Material passes and equipment permit records.
• Ensure all records are accurate and up to date.
• Request renewals to PRO, HR, Pass Officer

HR & Employee Coordination

• To support HR administration and employee coordination:
• Act as the Coordinator between HR and the Operations team.
• Maintain physical and digital employee records.
• Coordinate warehouse staff activities and HR events.
• Monitor employee documentation and administrative requirements.

Office & Warehouse Administration

• To manage general office and warehouse administration:
• Procure office stationery and pantry supplies.
• Manage petty cash and maintain related records.
• Coordinate warehouse maintenance activities.
• Support general administrative functions within the department.

Process Improvement & Digital Systems

• To support continuous improvement of operational systems:
• Maintain operational systems, databases, and dashboards.
• Support digital process improvements and workflow automation initiatives.
• Assist with data management to improve operational efficiency.

Qualification and skills:

• Degree in Business Administration
• Minimum 2 years of local working experience
• Excellent written and oral communication skills
• Excellent computer skills, sound knowledge of Excel
• Experienced in SAP (procurement and logistics modules) - mandatory
• Familiar with databases
• Understanding of stock management
• Good clerical and administrative skills
• Honesty and reliability
• Understanding of confidentiality related matters

Advantage will be given to candidates with administrative experience in operations, production facilities, printing houses, or out-of-home media. SAP logistics and procurement experience is essential for this role, while a valid driving licence and private vehicle are highly preferred due to the Al Qusais Industrial Area 5 location and limited public transport access.