Executive Assistant

Enova by Veolia; Dubai; On-site; AED 279,000 - 435,000; Full time

Job summary

Enova by Veolia is seeking an experienced Executive Assistant to provide high-level support to the Vice President of the department in Dubai. You will manage diaries, travel, meetings, and communications while coordinating with senior leadership to drive business objectives.

The role requires 8+ years in a similar PA/EA position, strong organizational skills, and fluency in English or Arabic. Proactive, proactive problem solving and a professional demeanor are essential.

Qualifications

• Bachelor's Degree is required.
• 8+ years' experience in a similar PA/EA role.
• Experience in internal or corporate communications is beneficial.

Responsibilities

• Provide high-level executive support to the Vice President.
• Manage diary, travel bookings, meetings, and communications.
• Prepare letters, presentations and reports for senior leadership.
• Coordinate events and conferences as needed.
• Liaise with internal departments and external partners.
• Ensure quality, safety and environmental procedures are followed.
• Support incident reporting and related investigations with HSEQ.
• Perform related duties as directed.

Skills

PA/EA experience

Administrative skills

Organizational skills

English/Arabic communication

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

The role is responsible for providing high-level, confidential, and proactive executive and administrative support to the Vice President of the Department, ensuring effective management of priorities, schedules, communications, meetings, and key business activities while coordinating with senior leadership and stakeholders to support business objectives.

Key Responsibilities

• Diary management, administration, travel booking and general support work.
• Manage and organize meetings and appointments.
• Preparing letters, presentations, and reports.
• Supporting the organizing of events and conferences.
• Manage the domestic and international couriers when required.
• Frequently update the Organizational Structure in collaboration with the necessary department heads.
• Liaise with internal departments and external suppliers when required.
• Organize the office equipment and maintain supplies of stationery.
• Prepare timely and accurate departmental statements and reports to meet and department requirements, policies and standards.
• Ensure all relevant quality, health, safety and environmental procedures, instructions and controls are adhered to so that the safety of employees, quality of products/services and environmental compliance can be guaranteed.
• Liaise with the HSEQ department for creating standard operating procedures.
• Timely issue and send the incident reports to HSEEQ department.
• Support the HSEQ staff for investigating the incidents.
• Perform other related duties or assignments as directed.

Tools & Methods, HSEQ

Abide by the Health, Safety, Environmental and Quality, (HSEQ) policy, procedures necessary for the good conduct and safety of the workplace. It is a requirement and moral obligation of each employee to be actively committed and accountable to the compliance of Enova’s HSEQ policy, operating procedures, as well as being compliant to local legislation. The Employee shall seek clarification and guidance in specific cases or whenever one feels necessary.

Customer Relations

Develop a pro-active working relationship with all authorities and assist in establishing areas for service improvement.

Minimum Qualifications

• Bachelor's Degree
• 8+ years' experience working within a similar role.

Job Specific Skills

• Confident and enjoy working in fast-paced environment.
• Proven experience as a PA/EA at a senior level.
• Experience in internal or employee communications, corporate communications, and public relations.
• Have strong competency in using Microsoft Office applications.
• Have excellent administrative skills.
• Excellent organizational and communication skills in English or Arabic.
• Problem solving and solution focused.
• Passionate about supporting a team and creating a positive working environment.