Operations Assistant

A Group; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A Group in Dubai is seeking an organized Operations Assistant to report directly to the Manager. Responsibilities include managing operations in the Manager's absence, coordinating meetings, and ensuring efficient communication within the team.

The ideal candidate should possess strong organizational, interpersonal, and critical thinking skills to handle multiple tasks effectively. This role is pivotal to ensuring smooth internal operations and maintaining excellent vendor relations.

Qualifications

• Excellent communication skills to interact effectively with staff and stakeholders.
• Strong organizational skills to manage multiple tasks efficiently.
• Ability to think critically and solve problems as they arise.

Responsibilities

• Act as second-in-command to the manager and handle duties in their absence.
• Assist the Manager with operational issues.
• Schedule meetings and team-building sessions as required.
• Answer questions from staff and other stakeholders promptly.
• Provide excellent customer service and maintain vendor relationships.

Skills

Excellent communication skills

Organizational skills

Critical thinking

Interpersonal skills

Job description

Operations Assistant

We are searching for an organized self-starter to be our new operations assistant. The operations assistant’s responsibilities include reporting directly to the manager and fulfilling the Manager’s duties in their absence. You should also be well‑versed in internal operations, take minutes at meetings, forward and distribute mail as required, and prepare and file relevant documents.

Responsibilities

• Acting as second‑in‑command to the manager, and taking care of all duties in their absence.
• Assisting the Manager with operational issues.
• Scheduling meetings and team building sessions as required.
• Promptly answering the questions of staff and other stakeholders.
• Providing excellent customer service and maintaining relationships with vendors.

Qualifications

To be successful as an operations assistant, you should possess excellent communication skills and be able to juggle multiple tasks. Top candidates will have strong organizational, critical thinking, and interpersonal skills.