On-site Dubai PRO & Office Administrator

Client of Jadeer; Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

Client of Jadeer in Dubai is seeking an organized Office Administrator & PRO to support daily office operations, employee documentation, visa and labour processes, and general business administration. You will engage with employees, management, government authorities, and service providers to ensure accurate and timely administrative support in a compliant environment.

The role combines strong organizational skills with practical knowledge of UAE immigration, labour licensing, and government

Qualifications

• At least 2 years in office administration, PRO services, or government relations in UAE.
• Knowledge of UAE visa, immigration, and government procedures.
• Experience processing employment visas, residence visas, work permits, Emirates IDs, and related documentation.
• Familiarity with UAE government portals, free zones, and regulatory authorities.
• Strong document control, record keeping, and business support skills.
• Excellent written and spoken English; Arabic a plus.

Responsibilities

• Manage daily office administration ensuring a professional and efficient environment.
• Coordinate with government departments, free zones, embassies, typing centres, and authorities in the UAE.
• Process and follow up on employment visas, residence visas, work permits, Emirates IDs, medical fitness appointments, and related docs.
• Support license renewals, establishment card renewals, and other government transactions.
• Prepare, submit, track and collect official documents within deadlines.
• Maintain up-to-date records of employee documents, visa status, and licenses.
• Monitor expiry dates and provide timely reminders to stakeholders.
• Coordinate onboarding/offboarding including visa applications and cancellations.
• Prepare letters, forms, contracts, and reports.
• Manage office supplies, facilities, and external suppliers.
• Greet visitors and handle calls; assist with reception duties when needed.
• Arrange meetings, travel, accommodation, and transport for staff and visitors.
• Ensure compliance with UAE laws and internal policies.
• Collaborate with HR, Finance, and Operations to resolve issues.

Skills

Office administration

PRO services

Government relations

Immigration procedures

Visa processing

Document control

MS Office

English proficiency

Arabic language

Attention to detail

Confidentiality

Tools

Microsoft Word

Excel

Outlook

Job description

Client of Jadeer in Dubai is seeking an organized Office Administrator & PRO to support daily office operations, employee documentation, visa and labour processes, and general business administration. You will engage with employees, management, government authorities, and service providers to ensure accurate and timely administrative support in a compliant environment.

The role combines strong organizational skills with practical knowledge of UAE immigration, labour licensing, and government