Officer- Buildings & Facilities

Roads and Transport Authority; Abu Dhabi; On-site; AED 67,000 - 100,000; Full time

Job summary

Roads and Transport Authority in Abu Dhabi seeks an administrative support professional to assist daily operations, maintain records, coordinate meetings, and support onboarding and procurement processes. The role includes handling clerical tasks, coordinating HR, procurement, and finance activities, and ensuring compliance with information governance standards.

The ideal candidate will have a high school diploma or diploma, strong communication skills, and familiarity with standard

Qualifications

• Basic familiarity with general administrative practices
• Ability to support executive communication and professional correspondence
• Experience in office coordination and scheduling processes
• Exposure to intranet management and content governance processes
• Ability to assist in presentation design and executive reporting

Responsibilities

• Assist in daily administrative and reporting activities in line with policies and procedures
• Maintain and update departmental records, both physical and electronic
• Coordinate scheduling, meetings, and logistical requirements for departmental activities
• Support onboarding activities such as access cards, stationery, and office setup for new employees
• Monitor office supplies and coordinate maintenance of office equipment
• Perform clerical tasks such as scanning, photocopying, archiving, and distributing mail

Job description

Job description

Strategy

• Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
• Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
• Assist in implementing approved processes and guidelines to support departmental objectives.

Operations

• Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
• Prepare and process correspondences, memos, and internal communication for review and approval.
• Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
• Assist in maintaining attendance, leave, and permission records in the Time & Attendance or related systems, and support preparation of periodic reports.
• Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
• Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
• Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
• Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
• Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).

Product / Process Improvement

• Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
• Identify minor gaps or repetitive issues in administrative processes and escal
• Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
• Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.

• High School/ Diploma in related field
• 2+ Years in case of Diploma (5+ years in case of High School) in related field
• Basic experience in executive communication and professional correspondence
• Familiarity with general administrative practices and office coordination
• Exposure to intranet management and content governance processes
• Ability to support presentation design and executive reporting activities
• General understanding of the organization’s business context and operations
• Basic knowledge of technical reporting and documentation practices
• Familiarity with committee and team governance processes...