Office Administrator

Innovative Healthcare Solutions FZE; Abu Dhabi; On-site; AED 55,000 - 120,000; Full time

Job summary

Innovative Healthcare Solutions FZE in Abu Dhabi is seeking an Office Manager to serve as the primary point of contact for office communications, manage daily administrative procedures, and bridge communication between staff, management, and vendors.

You will oversee workflows, filing, inventory, scheduling, travel logistics, and provide basic bookkeeping support, including processing vendor invoices and payroll records. Proficiency in Microsoft Office and CRM systems is expected.

Qualifications

• High school diploma or bachelor's degree in business administration or engineering or related field.
• 1 to 3 years of proven experience in an administrative or office support role.
• Strong proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and familiarity with basic CRM or database systems.
• Exceptional multitasking, time management, attention to detail, and clear verbal and written communication.

Responsibilities

• Serve as the primary point of contact for office communications.
• Manage daily administrative procedures and filing systems.
• Bridge communication between staff, management, and vendors.
• Coordinate executive calendars, meetings, and travel logistics.
• Track office expenses, process vendor invoices, and assist with basic bookkeeping or payroll records.

Skills

Multitasking

Time management

Attention to detail

Verbal communication

Written communication

Education

Bachelor's degree in Business Administration or Engineering or related field

High school diploma

Tools

Microsoft Office

CRM systems

Job description

Job description

• Role Summary: Serve as the primary point of contact for office communications, manage daily administrative procedures, and bridge communication between staff, management, and vendors.
• Key Goal: Keep the office organized, well-supplied, and running smoothly.
• Office Management: Oversee daily workflows, maintain digital and physical filing systems, and restock inventory and office supplies.
• Communication: Answer and route phone calls, greet visitors, and manage professional email correspondence.
• Scheduling: Coordinate executive calendars, schedule internal/external meetings, and arrange travel logistics.
• Financial Support: Track office expenses, process vendor invoices, and assist with basic bookkeeping or payroll records

Skills

Key Requirements & Skills

• Education: High school diploma or a bachelor's degree in business administration or Engineering or a related field.
• Experience: 1 to 3 years of proven experience in an administrative or office support role.
• Software Skills: Strong proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and familiarity with basic CRM or database systems.
• Soft Skills: Exceptional multitasking, time management, attention to detail, and clear verbal and written communication. [1, 2, 3, 4]

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