Office Administrator

Innovative Healthcare Solutions FZE; Ajman; On-site; AED 60,000 - 90,000; Full time

Job summary

Innovative Healthcare Solutions FZE is seeking an organized Office Manager to serve as the primary contact for office communications and to streamline daily administrative tasks. You will bridge lines of communication between staff, management, and external vendors, ensuring smooth operations.

The role requires 1–3 years of related experience, strong MS Office skills, and the ability to multitask and manage calendars and travel logistics.

Qualifications

• Education: High school diploma or a bachelor’s degree in business administration or Engineering or a related field.
• Experience: 1 to 3 years of proven experience in an administrative or office support role.
• Software: Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with basic CRM or database systems.
• Soft Skills: Exceptional multitasking, time management, attention to detail, and clear verbal and written communication.

Responsibilities

• Serve as the primary point of contact for office communications, manage daily administrative procedures, and bridge communication between staff, management, and vendors.
• Keep the office organized, well-supplied, and running smoothly.
• Oversee daily workflows, maintain filing systems, and restock inventory and office supplies.
• Answer and route phone calls, greet visitors, and manage professional email correspondence.
• Coordinate executive calendars, schedule internal/external meetings, and arrange travel logistics.
• Track office expenses, process vendor invoices, and assist with basic bookkeeping or payroll records.

Skills

Multitasking

Time management

Attention to detail

Verbal & written communication

Education

High school diploma or Bachelor's in Business Administration or Engineering

Tools

Microsoft Office Suite (Word, Excel, Outlook)

CRM / database systems

Job description

• Role Summary: Serve as the primary point of contact for office communications, manage daily administrative procedures, and bridge communication between staff, management, and vendors.
• Key Goal: Keep the office organized, well-supplied, and running smoothly.
• Office Management: Oversee daily workflows, maintain digital and physical filing systems, and restock inventory and office supplies.
• Communication: Answer and route phone calls, greet visitors, and manage professional email correspondence.
• Scheduling: Coordinate executive calendars, schedule internal/external meetings, and arrange travel logistics.
• Financial Support: Track office expenses, process vendor invoices, and assist with basic bookkeeping or payroll records

Skills

Key Requirements & Skills

• Education: High school diploma or a bachelor’s degree in business administration or Engineering or a related field.
• Experience: 1 to 3 years of proven experience in an administrative or office support role.
• Software Skills: Strong proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and familiarity with basic CRM or database systems.
• Soft Skills: Exceptional multitasking, time management, attention to detail, and clear verbal and written communication. [1, 2, 3, 4]

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