Office Secretary Receptionist

AHS Properties; Dubai; On-site; AED 39,000 - 73,000; Full time

Job summary

AHS Properties in Dubai is seeking an Office Secretary / Receptionist to manage the reception area and provide administrative support to ensure smooth day-to-day operations.

The ideal candidate will welcome visitors, handle calls and emails, coordinate meetings, maintain records, and assist with office tasks while presenting a professional, organized image in a luxury real estate environment.

Qualifications

• Excellent English communication skills, both written and verbal.
• Strong organizational and multitasking abilities.
• Professional, presentable and welcoming demeanor.
• Attention to detail and discretion with confidential information.

Responsibilities

• Welcome and assist visitors and guests in a professional manner.
• Manage incoming calls, emails, and general inquiries.
• Receive, sort, and distribute mail and deliveries.
• Coordinate meeting room bookings and assist with meetings.
• Provide administrative support to the office and management as needed.
• Maintain office records and filing systems.
• Coordinate with internal departments and external vendors.
• Assist with office supplies and general requirements.
• Support appointments, meetings, and scheduling.
• Maintain a clean, organized reception area.
• Perform other administrative duties as assigned.

Skills

English communication

Organizational skills

Multitasking

Professional demeanor

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Visio

Job description

Job Description:

We are looking for a professional and well-organized Office Secretary / Receptionist to manage the reception area and provide administrative support to ensure the smooth day-to-day operation of the office.

The role involves welcoming visitors, handling calls and correspondence, coordinating meetings, maintaining office records, and supporting the team with various administrative tasks. The ideal candidate should have a professional manner, strong communication skills, and excellent attention to detail.

Key Responsibilities

• Welcome and professionally assist visitors and guests.
• Manage incoming calls, emails, and general inquiries.
• Receive, sort, and distribute mail, documents, and deliveries.
• Manage meeting room bookings and support meeting arrangements.
• Provide administrative and secretarial support to the office and management when required.
• Maintain office records, documents, and filing systems.
• Coordinate with internal departments and external vendors.
• Assist with office supplies, stationery, and general office requirements.
• Support the organization of appointments, meetings, and schedules.
• Maintain a clean, organized, and professional reception area.
• Perform other administrative duties as assigned.

• Previous experience as a Receptionist, Secretary, Administrative Assistant, or similar role.
• Excellent English communication skills, both written and verbal.
• Professional, presentable, and welcoming personality.
• Strong organizational and multitasking skills.
• Good knowledge of Microsoft Office (Visio, Word, Excel, Outlook).
• Strong attention to detail and follow-up skills.
• Ability to handle confidential information with discretion.
• Proactive, reliable, and able to work in a fast-paced environment.
• Previous experience in real estate, luxury, hospitality, or a corporate environment is a plus.

Why Join AHS?

• Innovative Environment: Be part of a forward-thinking company that embraces innovation and creativity in the luxury real estate market.
• Career Advancement: Enjoy opportunities for professional growth and development, with a clear path for career progression.
• Collaborative Culture: Join a team-oriented environment where collaboration and mutual support are highly valued.
• Work-Life Balance: Enjoy a supportive work environment that values work-life balance and employee well-being.