Executive Office Assistant & Receptionist

AHS; Dubai; On-site; AED 78,000 - 123,000; Full time

Benefits offered by this job

Innovative Environment

Career Advancement

Collaborative Culture

Work-Life Balance

Job summary

AHS is seeking a professional Office Secretary / Receptionist to manage the reception area and provide administrative support for smooth day-to-day operations in Dubai. You will welcome visitors, handle calls and correspondence, coordinate meetings, and support the team with various administrative tasks.

The ideal candidate should have strong English communication, be well-organized, proactive, and able to maintain confidentiality in a fast-paced corporate environment, including experience in

Qualifications

• Experience as a Receptionist, Secretary, Administrative Assistant, or similar role.
• Excellent English communication skills (written and verbal).
• Professional, presentable and welcoming personality.
• Strong organizational and multitasking skills.
• Good knowledge of Microsoft Office (Visio, Word, Excel, Outlook).
• Strong attention to detail and discretion with confidential information.
• Proactive, reliable and able to work in a fast-paced environment.
• Previous experience in real estate, luxury, hospitality, or a corporate environment is a plus.

Responsibilities

• Welcome and professionally assist visitors and guests.
• Manage incoming calls, emails, and general inquiries.
• Receive, sort, and distribute mail, documents, and deliveries.
• Manage meeting room bookings and support meeting arrangements.
• Provide administrative and secretarial support to the office and management when required.
• Maintain office records, documents, and filing systems.
• Coordinate with internal departments and external vendors.
• Assist with office supplies, stationery, and general office requirements.
• Support the organization of appointments, meetings, and schedules.
• Maintain a clean, organized, and professional reception area.
• Perform other administrative duties as assigned.

Skills

English communication

Organizational skills

Multitasking

Professional appearance

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Visio

Job description

AHS is seeking a professional Office Secretary / Receptionist to manage the reception area and provide administrative support for smooth day-to-day operations in Dubai. You will welcome visitors, handle calls and correspondence, coordinate meetings, and support the team with various administrative tasks.

The ideal candidate should have strong English communication, be well-organized, proactive, and able to maintain confidentiality in a fast-paced corporate environment, including experience in