Office Manager

Cartlow; Dubai; On-site; AED 90,000 - 140,000; Full time

Job summary

Cartlow is seeking an organized Office Manager to oversee daily office operations and provide high-level administrative support to senior leadership in the UAE. The role blends office administration with executive support and HR-administrative duties.

You will manage vendor relationships, calendars, travel, onboarding/offboarding, and confidential information, while coordinating with teams for office supplies, events, and communications. This position is based in Dubai.

Qualifications

• 3–6 years of experience in office management or executive support.
• Experience coordinating with or overseeing support staff or vendors.
• Experience with PRO activities, visa processing, and UAE employee documentation.
• Highly proactive with strong organizational and communication skills.
• Comfortable working closely with senior leadership.
• Proficiency in scheduling tools, MS Office/Google Workspace

Responsibilities

• Oversee day-to-day office operations, facilities, and vendor relationships.
• Coordinate and support the team responsible for office supplies and building management.
• Manage the CEO’s calendar, scheduling, and travel arrangements.
• Handle correspondence and communications on behalf of the CEO.
• Manage meeting logistics, including agendas and minutes.
• Handle PRO activities — visa issuance, renewals, labor cards, and other government/employee documentation.
• Support onboarding and offboarding logistics for employees (workspace, access, equipment, paperwork).
• Organize company events and office-wide communications.
• Handle confidential information with discretion.

Skills

Organizational excellence

Communication

Proactive mindset

Stakeholder management

Tools

MS Office / Google Workspace

Job description

We’re looking for an organized and proactive Office Manager to oversee day-to-day office operations and provide administrative support to senior leadership. This role combines office administration with executive assistant and HR-administrative responsibilities.

Key Responsibilities:

• Oversee day-to-day office operations, facilities, and vendor relationships
• Coordinate and support the team responsible for office supplies and building management
• Manage the CEO’s calendar, scheduling, and travel arrangements
• Handle correspondence and communications on behalf of the CEO
• Manage meeting logistics, including agendas and minutes
• Handle PRO activities — visa issuance, renewals, labor cards, and other government/employee documentation
• Support onboarding and offboarding logistics for employees (workspace, access, equipment, paperwork)
• Organize company events and office-wide communications
• Handle confidential information with discretion

Qualifications:

• 3–6 years of experience in office management, executive assistance, or a similar role
• Experience coordinating with or overseeing support staff or vendors
• Experience with PRO activities, visa processing, and employee documentation in the UAE
• Highly proactive with strong organizational and communication skills
• Comfortable working closely with senior leadership
• Proficiency in scheduling tools, MS Office/Google Workspace