Executive Assistant / Office Manager (CEO/CFO Office)

MIRA CONSTRUCTION L.L.C; Dubai; On-site; AED 134,000 - 201,000; Full time

Benefits offered by this job

Employment visa

Medical insurance

Job summary

MIRA CONSTRUCTION L.L.C is seeking an organized Executive Assistant / Office Manager to support the CEO and CFO, managing complex calendars and high-level meetings in a fast-paced real estate development environment.

The role requires 5+ years of experience, discretion with confidential information, and excellent English communication. Bachelor’s degree preferred; UAE experience is a plus. Competitive salary, visa, and medical insurance are offered.

Qualifications

• Minimum 5 years of EA/Office Manager experience.
• Real estate development experience preferred.
• Bachelor’s degree in Business Administration or related field preferred.
• Excellent written and verbal English communication; high confidentiality.

Responsibilities

• Provide comprehensive executive support to CEO and CFO.
• Manage complex calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel, visas, flights, accommodations, and itineraries.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Record meeting minutes and follow up on action items.
• Act as the primary contact between executives and stakeholders.
• Oversee day-to-day operations of the executive office and governance.
• Coordinate board and investor meetings and executive presentations.
• Organize company events and executive meetings.

Skills

Calendar management

Executive support

Discretion

Communication

Multitasking

Interpersonal skills

Attention to detail

Microsoft Office

English proficiency

Vendor management

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized, proactive, and professional Executive Assistant / Office Manager to support our senior leadership team, including the CEO and CFO. This role requires an individual who can efficiently manage executive schedules, coordinate high-level meetings, oversee administrative operations, and ensure the smooth functioning of the management office.

The ideal candidate will have at least 5 years of experience as an Executive Assistant or Office Manager, with previous experience in a real estate development company strongly preferred. The successful candidate must demonstrate exceptional organizational skills, discretion when handling confidential information, and the ability to work in a fast-paced, high-performance environment.

Key Responsibilities

• Provide comprehensive executive support to the CEO and CFO.

• Manage complex calendars, appointments, and meeting schedules.

• Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.

• Prepare meeting agendas, presentations, reports, and executive correspondence.

• Record meeting minutes and follow up on action items to ensure timely completion.

• Act as the primary point of contact between executives and internal/external stakeholders.

• Manage confidential documents and sensitive business information with the highest level of discretion.

• Coordinate board meetings, investor meetings, and executive presentations.

• Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.

• Organize company events, executive meetings, and business functions.

• Liaise with various departments to ensure projects and executive requests are completed on time.

• Monitor office supplies, vendor relationships, and administrative budgets where applicable.

• Assist with special projects and strategic initiatives as assigned by management.

• Bachelor’s degree in Business Administration or a related field is preferred.

• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.

• Previous experience within a real estate development, construction, or property development company is highly preferred.

• Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).

• Excellent written and verbal communication skills in English.

• Strong organizational and multitasking abilities.

• High level of professionalism, confidentiality, and attention to detail.

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).

• Experience preparing reports, presentations, and executive documentation.

• Ability to prioritize multiple tasks and work under pressure.

• Strong problem-solving and interpersonal skills.

• UAE experience will be considered a strong advantage.

• Competitive salary package

• Employment visa

• Medical insurance

• Opportunity to work directly with senior leadership

• Professional and dynamic work environment

• Career growth within a leading real estate development company