Legal Executive Assistant

Client of MENA Recruit Pty Ltd; Abu Dhabi; On-site; AED 201,000 - 335,000; Full time

Job summary

Client of MENA Recruit Pty Ltd in Abu Dhabi seeks an experienced legal secretary to support partners and attorneys with diary management, travel logistics, document production and reception duties. The role demands 5+ years at a major UK/US law firm, fluent English, and proficiency in MS Office and legal tech such as iManage and InterAction.

You will ensure smooth administrative operations and confidentiality in a fast-paced environment.

Qualifications

• Minimum 5 years current experience in a major UK or US law firm in secretarial/executive support.
• Strong organisational, communication and time-management skills to prioritise and multitask.
• Proactive, professional, discreet with ability to work independently.
• Fluent in written and spoken English.
• Knowledge of legal admin procedures and willingness to develop.
• Proficient in Microsoft Office, Windows and Adobe Acrobat DC Pro.
• Experience with iManage, Expert Time, Chrome River, Workshare and InterAction.
• Flexible and able to work additional hours.

Responsibilities

• Manage attorneys' diaries, schedules, meetings, lunches, dinners and related arrangements.
• Coordinate complex travel requirements including flights, accommodation, visas and transfers.
• Provide document and administrative support including drafting, formatting, amending, printing, scanning and filing.
• Handle telephone enquiries, messages, reception and visitor arrangements including meeting room prep and switchboard support.
• Support billing and financial administration including prebills, invoices, time recording, expense claims and petty cash.
• Assist with new client and matter openings including collecting KYC documentation and maintaining client records.
• Maintain client development records and events in InterAction.
• Provide secretarial cover and additional admin support to partners and attorneys when required.
• Undertake other reasonable duties related to the role as required.

Skills

English fluency

Organizational skills

Communication

Time management

Discretion

Tools

Microsoft Office

iManage

Workshare

Adobe Acrobat DC

Chrome River

InterAction

Job description

Responsibilities

• Manage attorneys diaries schedules meetings lunches dinners and related arrangements
• Coordinate complex travel requirements including flights accommodation visas and transfers
• Provide comprehensive document and administrative support including drafting formatting amending printing scanning binding filing and managing document versions
• Handle telephone enquiries messages reception and visitor arrangements including meeting room preparation and switchboard support
• Support billing and financial administration including prebills invoices time recording expense claims invoice requests and petty cash reports
• Assist with new client and matter openings including collecting required KYC documentation and maintaining client records
• Maintain client development records and events in InterAction
• Provide secretarial cover and additional administrative support to partners and attorneys when required
• Undertake other reasonable duties related to the role as required

Requirements

• Minimum of 5 years current experience in a major UK or US law firm, preferably in a legal secretarial or executive support role.
• Strong organisational, communication and time-management skills, with the ability to prioritise, multitask and meet tight deadlines.
• Proactive, professional and approachable, with strong attention to detail, discretion and the ability to work independently and collaboratively.
• Fluent in written and spoken English.
• Good knowledge of legal administrative procedures and willingness to develop and enhance secretarial skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook), Windows and Adobe Acrobat DC Pro.
• Experience with legal and professional support systems, including iManage, Expert Time, Chrome River, Workshare and InterAction, as well as Word templates and numbering tools.
• Flexible and willing to work additional hours when required.

Key Demographic Requirements

Key Demographic Requirements - applicants must be: Based in UAE