Office Manager

NADIA Recruitment & Management Consultants; Dubai; On-site; AED 201,000 - 290,000; Full time

Job summary

NADIA Recruitment & Management Consultants is seeking an experienced Office Manager for a DFSA-regulated investment firm in DIFC. You will oversee daily operations, provide executive support to the Founder/CIO, and coordinate with external service providers while maintaining discretion.

The role requires strong organisational skills, familiarity with DIFC procedures, and the ability to manage multiple priorities in a lean team environment.

Qualifications

• Minimum 5 years in Office Management, Executive Assistance, or similar role.
• Experience within a regulated financial environment is highly preferred.
• Familiarity with DIFC procedures, visa administration, and building access.
• Strong organizational and stakeholder management skills.

Responsibilities

• Oversee day-to-day office operations and administrative functions.
• Serve as primary liaison with DIFC, building management and facilities.
• Manage supplier and vendor relationships and office services.
• Provide EA support to the Founder/CIO, including calendar and meetings.
• Coordinate with outsourced compliance, legal, and tax services.
• Handle DIFC-related administration and portal management.
• Maintain confidential records with high discretion.

Skills

Office management

Executive support

Stakeholder management

Facilities liaison

Discretion and confidentiality

Job description

Job Summary

We are seeking an experienced Office Manager to join a DFSA regulated investment firm based in DIFC. Working within a small, high-touch environment, the successful candidate will manage office operations, provide executive support to the Founder/CIO, and coordinate with external service providers while maintaining the highest levels of discretion and professionalism.

Key Responsibilities

• Oversee the day-to-day operations of the office and ensure smooth business administration.
• Act as the primary liaison with DIFC, building management, and facilities teams.
• Manage supplier and vendor relationships, including coordination of office services and maintenance.
• Provide Executive Assistant support to the Founder/CIO, including calendar management, meeting coordination, and administrative assistance.
• Coordinate with outsourced compliance, legal, and tax service providers for scheduling and administrative matters (non-decision-making role).
• Handle DIFC-related administration, including building access requirements, visa processing, and DIFC portal administration.
• Maintain confidential records and exercise a high degree of discretion when dealing with sensitive information.

Requirements

• Minimum 5 years of experience in Office Management, Executive Assistance, or a similar administrative role.
• Previous experience within DIFC is highly preferred.
• Background in financial services, investment management, asset management, private equity, wealth management, or another regulated environment is strongly preferred.
• Familiarity with DIFC procedures, building access, visa administration, and DIFC portal management.
• Strong organizational, communication, and stakeholder management skills.
• Ability to thrive in a lean team environment and manage multiple priorities independently.
• High level of integrity, professionalism, and confidentiality.

Preferred Profile

• Experience working within a DFSA-regulated organization.
• Proven experience supporting senior executives, founders, or C-suite professionals.
• Professional, proactive, and comfortable operating in a small, high-touch business environment.