Executive Office Manager for Founder/CIO - DIFC DFSA Firm

NADIA Recruitment & Management Consultants; Dubai; On-site; AED 201,000 - 290,000; Full time

Job summary

NADIA Recruitment & Management Consultants is seeking an experienced Office Manager for a DFSA-regulated investment firm in DIFC. You will oversee daily operations, provide executive support to the Founder/CIO, and coordinate with external service providers while maintaining discretion.

The role requires strong organisational skills, familiarity with DIFC procedures, and the ability to manage multiple priorities in a lean team environment.

Qualifications

• Minimum 5 years in Office Management, Executive Assistance, or similar role.
• Experience within a regulated financial environment is highly preferred.
• Familiarity with DIFC procedures, visa administration, and building access.
• Strong organizational and stakeholder management skills.

Responsibilities

• Oversee day-to-day office operations and administrative functions.
• Serve as primary liaison with DIFC, building management and facilities.
• Manage supplier and vendor relationships and office services.
• Provide EA support to the Founder/CIO, including calendar and meetings.
• Coordinate with outsourced compliance, legal, and tax services.
• Handle DIFC-related administration and portal management.
• Maintain confidential records with high discretion.

Skills

Office management

Executive support

Stakeholder management

Facilities liaison

Discretion and confidentiality

Job description

NADIA Recruitment & Management Consultants is seeking an experienced Office Manager for a DFSA-regulated investment firm in DIFC. You will oversee daily operations, provide executive support to the Founder/CIO, and coordinate with external service providers while maintaining discretion.

The role requires strong organisational skills, familiarity with DIFC procedures, and the ability to manage multiple priorities in a lean team environment.